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Invoicing before Receiving

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Posted on by Antonis Kakavas

My client has a scenario where their foreign Vendors could send them invoices for the merchandise before the actually receiving of the products.

How can i approach this case? Obviously, we can't invoice purchase lines, before receiving.

I tried to make use of document date, but it didn't help. To be more specific , i tried the example below:

Let's say that we open a purchase order at 20/11. Our vendor sends the invoice at 20/11 but we are going to receive at 23/11.

So, i make a post-receive action, with 23/11. Then, before invoicing , i tried to set the document date to 20/11 ( posting date is still 23/11). However, i came up with the error below.

I can't believe that BC is not capable of handling this case with a standard functionality. Most of our customers have foreign vendors and all of them receive the Invoice, before the merchandise...

Any help would be much appreciated.

Thank you in advance for your time.

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JAngle 127 on at

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RE: Invoicing before Receiving

Could you receive and then invoice. Then add negative qty lines on the PO. That’s down to the fact you can’t undo an invoiced receipt. A bit messy as a process. You might need to explore a modification or search appsource. If it’s as common as you say then someone will have addressed it I’m sure

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JAngle 127 on at

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RE: Invoicing before Receiving

Or try the prepayments feature

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Airbird22 2 on at

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RE: Invoicing before Receiving

As Josh suggested, using Prepayments would be the cleanest method.

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Teddy Herryanto (Th... 14,261 Super User 2025 Season 2 on at

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RE: Invoicing before Receiving

Do a prepayment.

Otherwise, you might need to go towards creating a new purchase invoice and reversing it when you receive the goods.

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alaasaad 120 on at

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RE: Invoicing before Receiving

That is not a problem at all , if you follow accounting and auditing concepts

the invoicing is linked to the receiving of the goods or services "Purchase" , invoicing before receiving is against the accounting concepts

what you have to do is to insert a procedure to process such a case

you creates a vendor account named (Vendor accruals) link this account to your payable posting group as the same name , aslo create a G/L account name in the current assets section Name it " In transit goods"

once you receive the invoice creates a journal entry (Cr Vendor , Dr intransit goods account"

when you finish the receiving ,

1- you make a reversal entry ( for the proper invoice why reversal to avoid showing the accumulated balance for the dr and cr for the temp accounts).

2- create your normal invoice

3- for vendor payment do not post it to those temp accounts , post it always to the vendor account.

hope it solve your problem

Alaa Saad

NaviWorld Egypt

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Samantha73 3,211 on at

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RE: Invoicing before Receiving

BC does not have this functionality and you can create an idea

experience.dynamics.com/.../

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Community Member on at

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RE: Invoicing before Receiving

Antonis,

Adding to other replies... The message showing a Document Date earlier than the Posting Date seems not standard. I have posted many documents with a Document Date from the past and Posting Date = work date. Are you sure no one has made a customization/extension not allowing such a transaction to post? The entry you are doing is 100% possible in BC.

Thanks,

Steve

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