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Dynamics 365 Community / Forums / Microsoft Dynamics 365 | Integration, Dataverse... / Dataverse Size to be R...
Microsoft Dynamics 365 | Integration, Dataverse...
Suggested Answer

Dataverse Size to be Reduced

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Posted on by Jenn_N 57
We are trying to archive custom activities and attachments from Dataverse to blob storage through Logic Apps or Function Apps to offload dataverse using blob connector then retrieve data back on canvas app. 
Is there a better way to accomplish to reduce the dataverse size where custom activities taken up most storage and if long-term reduction policy is not used.  What is the best format to archive both custom activities and attachment in blob.
Thanks.
Categories:
Dynamics 365 general
Power Platform integration
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  • Suggested answer
    Sohail Ahmed Profile Picture
    Sohail Ahmed 11,169 Super User 2026 Season 1 on at

    Better Approaches:

     

    1. Long-term retention policies - Enable in Power Platform Admin Center (simplest solution)

    2. Dataverse archival solution - Native feature for automatic cold storage

    3. Power Automate + Azure Data Lake - More cost-effective than blob storage for large volumes


      4.  
     

    For Your Current Approach:

     

    • Best format: Parquet for activities (efficient compression + queryable)

    • Attachments: Keep as-is but compress large files

    • Metadata: Store in separate JSON files for quick retrieval


      •  
     

    Retrieval Strategy:

     

    • Canvas app: Use custom connector to Azure Function

    • Pre-load metadata in Dataverse for search, fetch full data on-demand


      •  
     

    Cost Optimization:

     

    • Use Azure Data Lake Gen2 instead of blob storage

    • Implement tiered storage (hot/cool/archive)


      •  
     

    Recommendation: Start with native Dataverse long-term retention if possible - it's designed exactly for this scenario and requires minimal custom development.

     

    Mark below checkbox to make this answer Verified if it helps you.

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