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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Power user does not ha...
Microsoft Dynamics GP (Archived)

Power user does not have authorisation to post transaction

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Posted on by DaleWV 60

I have to admit I am very new to Dynamics GP and have hit a problem with some 'Invoice Entries' that have been saved in an Invoice Batch.

All the following has been tried both as a Power User and the SA.

When we try to series post the batch we see a number of message flashing past some of which show "success" but most of which fail but, judging by a trial balance etc none of the invoices have actually been posted and the batch continues to show all the invoices that were originally in it.  The batch also shows transactions as being available.

The batch is not listed if I open the Batch Recovery window.

Next I tried to post one of the invoices individually.  Removed the batch id from the appropriate field and clicked post and get the message " You do not have authorisation to perform transaction posting".

Any pointers to track down the core problem would be appreciated.

*This post is locked for comments

  • Suggested answer
    Richard Whaley Profile Picture
    Richard Whaley 25,195 on at
    RE: Power user does not have authorisation to post transaction

    I have to say that Mahmoud Saadi's second part of his answer is where I would look first.  Usually the issues are missing GL accounts and those would show up in the batch edit report.  Print that first.

    As you are new to GP, you might find a lot of help in some of the manuals we have.  Visit our web site at www.accoladepublications.com

  • DaleWV Profile Picture
    DaleWV 60 on at
    RE: Power user does not have authorisation to post transaction

    Many thanks for the prompt assistance. It was the posting the set up.  Still need to sort some distributions issues out but I think I can take it from here.

  • Verified answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Power user does not have authorisation to post transaction

    Let us get this straight forward, both accounts "sa" and "DYNSA" have extended access to post transactions regarding all the associated modules. Although, you need to take a look at two primarily;

    • Posting Setup
    • The correctness of data within each transaction (as distribution details for instance)

    Posting Setup:

    As for the posting setup, it controls on what level you are allowed to post, the transaction or the batch. As for the General Ledger, you either post to GL, and then you manually post the journal entries created by modules, or you check the "Post Through", which will automatically post the journal entries to GL created by each module

    One not to be considered, in case you allow posting on the transaction level, journal entries won't be automatically post through GL, even if you check the associated checkbox, that's the logic of GP.

    Transaction Data:

    Sometimes, there are errors in distribution or the fiscal period is closed ... such factors will prevent posting even if you are using the "sa" or "DYNSA", incorrect validation rules will take the batch to the batch recovery so that you check for associated errors, and re-post.

    Now, in your case, I would simply ask you to check the above. Simply go to any transaction window and enter a certain transaction (in your case, in your case invoice entry). Enter a batch ID, then close the transaction window and post the batch.

    Please provide us with your feedback on specific details or screen shots, to provide further assistance.

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