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Matrix List for Analyzing Default Permissions against Default Roles

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Dear Community Members,

Greetings!!!

Is there any option available in the Business Central for analyzing the out of box permission sets against different user roles. If not on Business Central then on any Microsoft page?

Thanks & looking forward to hearing from you all.

Best Regards,

Sheikh Muhammad Jawad

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Dynamics 365 Business Central

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Gerardo Rentería Ga... 27,052 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Business Central Permission Sets and Security Groups: Pt I

Best Regards
Gerardo

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Jainam M. Kothari 16,773 Super User 2026 Season 1 on at

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May this can help : https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/developer/devenv-entitlements-and-permissionsets-overview

https://www.d365training.com/post/unlocking-user-access-mastering-permissions-in-business-central

https://erpsoftwareblog.com/2025/07/business-central-permission-management-guide/

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Mansi Soni 9,839 Super User 2026 Season 1 on at

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Hello @techreviews.digital,

Business Central has no single feature to map out-of-box permission sets to roles in a matrix, but you can analyze assignments using the Permission Sets, Effective Permissions, and Effective Permissions by Set pages. You can also export system permission sets to XML for deeper comparison in Excel. For official reference, check Microsoft’s documentation on special permission sets, entitlements, and how to define granular permissions in Business Central.

Hope this answer will help you!

Regards,
Mansi Soni

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YUN ZHU 101,600 Super User 2026 Season 1 on at

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Hi, hope the following can give you some hints.

Dynamics 365 Business Central: How to list all permissions (all users with permission sets or all permission sets with permissions…)

https://yzhums.com/8417/

Thanks.

ZHU

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Jeffrey Bulanadi 9,121 Super User 2026 Season 1 on at

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Hi Sheikh,

It’s a common request, especially when trying to align user roles with actual system access. Out of the box, BC doesn’t offer a built-in matrix view that maps default permission sets directly to default roles. However, there are a few ways to get close:

You can use the Effective Permissions page to view what a specific user has access to, but it’s user-specific and doesn’t give a role-wide overview. For broader analysis, the best approach is to extract permission data using the system table Permission (2000000005) — this holds all permission set details and can be accessed via a direct URL parameter. From there, you can build your own matrix using Excel or Power BI.

Another option is to use the User Groups and Permission Sets pages to manually trace which sets are assigned to which roles. It’s not visual, but it’s reliable. If you’re managing a large environment, consider exporting this data and building a reference sheet for internal audits or onboarding.

Helpful References
Manage users and roles – Microsoft Learn
Guide to Understanding User Security – Stoneridge Software
Demystifying User Access – D365 Training
List all permissions in BC – Dynamics 365 Lab

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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Sahib Dino 196 on at

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Hey Sheikh,
Business Central does not directly provide a full out-of-box matrix that maps permission sets to specific user roles

1. Microsoft Learn: Standard Permission Sets

Microsoft provides a reference page with standard (out-of-box) permission sets, including their IDs and descriptions.

Business Central Standard Permission Sets (Microsoft Learn)

You can filter by module: Sales, Purchasing, Finance, etc.

Each permission set includes description and intended purpose.

2. Page 9802: "Permission Sets"

In Business Central, go to:

Search → Permission Sets

This lists all permission sets installed in your environment (standard and custom).

Included permissions (via Permissions action)

Assigned users

Object types (tables, pages, codeunits

To analyze against user roles, compare this list with the Security Groups or User Groups in Page 9831 (User Groups).

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