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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Increasing the descrip...
Microsoft Dynamics GP (Archived)

Increasing the description field on a PO

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Posted on by JFHeff 310

I've been asked if we can increase the field for descriptions on PO's.  Buyers would like to add longer descriptions.

Is this possible or is the description field a set number of characters?

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I have the same question (0)
  • Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at

    There is no description field on the purchase order level, there is a note and a comment field. Are you talking about the description field for the line items within the purchase order ?

  • JFHeff Profile Picture
    JFHeff 310 on at

    Yes, sorry, the description field on the line item within the PO

  • Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at

    In case the item is inventorial, the description is retrieved from the item card level. In GP 2013, it is 100 characters. I am not sure about previous versions.

    In case the item is non-inventory, the description can be set on the purchase order level and it is 100 characters as well.

    Can you check that on your GP version.

    Your feedback is highly appreciated,

  • JFHeff Profile Picture
    JFHeff 310 on at

    I am using GP 11

  • Suggested answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at

    Have you checked the item card description, for the number of characters that can be entered ?

    That's the limit, and it simply cannot be changed.

    The bottom line is, you just can not change the length of the standard out of the box Dynamics GP fields.

    To add further fields and information for Dynamics GP forms in general, the Extender is one of the best solutions you could consider.

    Your feedback is highly appreciated,

  • JFHeff Profile Picture
    JFHeff 310 on at

    Ok thank you...will check the item card description...but had a feeling it's limited to so many characters.

  • Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at

    Never hesitate to share any further inquiries,

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    "Note" field is always a very good alternative, you could easily add note field to the report writer by a simple modification and it could handle thousands of characters.

  • Suggested answer
    soma Profile Picture
    soma 24,410 on at

    We can change the length of Item Description field. If you change the item description field length, you must re-created all the tables what all are contains the same description field. So, this not a advisable solution.

    Item description field allows maximum of 100 character, if you want to enter more details in the PO line item description field, better select the line item the click the note icon to enter your full description for each of the line items. But, you can't add the note for non-inventory items.

    Hope this helps!!!

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Hello All,

    I guess, it is also possible to save all the item descriptions by adding Extender screen to this window

    or

    Through dexterity we can create a custom screen save all the individual item detail description to custom tables

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