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Small and medium business | Business Central, N...
Suggested Answer

Updating jobs to reflect previously billed usage and invoicing

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Posted on by 60

Hi,

We have a customer moving from QB to BC. We have set up jobs for them, which are in progress, so we are using Job Journals to post historic resource and material usage - GL accounts are being updated manually, so no need for Job G/L. 

The challenge showing the amount that was already invoiced and paid for while in QuickBooks. Again, this doesn't need to hit the G/L since those balances are being handled seprately, but they still want to have the invoiced amount reflected on the job so that budget to actual and other reports will be accurate.

Any thoughts?

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  • Suggested answer
    JAngle Profile Picture
    157 on at

    Post zero value invoices. Produce invoices from the jobs and then add an extra line to each to null it. The extra lines should have the job fields blank. This keeps the gl the same but creates the required job ledger entries 

  • Suggested answer
    Vinita_Kas Profile Picture
    336 on at

    HI

    Ideally you should keep the accounting in the 2 systems seperate for example

    1000 USD job was created in QB and it was invoiced upto 100 USD 

    Now when you create the same job in BC then create a job with Qty as 900 USD so all your accounts in QB would be in that before the cut off date

    The invoice if not paid would be posted as a GL entry called invoice for 100 USD 

    If it was paid and closed then nothing to be done for that 

    All GL balances should also be sent over to BC on the cut off date 

    Hope that helps?

    Regards

    Vinita

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