Clarification on "Blocked Reason" Field in Item Card

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Posted on by CU02090146-0

Dear All,

I have come across a field named "Blocked Reason" on the Item Card, but I noticed that it is currently greyed out. When I attempted to import a value into this field using RapidStart, it was successfully populated.

Despite searching online, I have not been able to find any official documentation or detailed explanation regarding the purpose and usage of this field. Could someone please clarify its intended function and how it should be properly utilized?

For context, I am currently working on version 25.5. Appreciate any help or explanation.

WChan

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Dynamics 365 Business Central

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Teddy Herryanto (Th... 14,302 Super User 2026 Season 1 on at

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There is no Blocked Reason on the Item card.

It doesn't look like a standard BC fields. Maybe you can fill in only after you block the item.

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Sumit Singh 11,757 Super User 2026 Season 1 on at

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Hi,

I was also not aware of this field. I just checked and it can be added using "Design".

Once you enable the "Blocked" boolean, you can add the text in regard of "Block reason" under this field.

Please refer below screenshots.

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Mohana Yadav 61,204 Super User 2026 Season 1 on at

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user can enter a reason for why this item was blocked after enabling blocked field.

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Gregory Mavrogeorgis 992 Super User 2026 Season 1 on at

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Hi,

The Blocked Reason field is actually system controlled, that’s why it shows greyed out on the item card. It’s not meant for users to fill in manually. When BC itself blocks an item because of some process or sync, that’s the field it will use to explain the reason.

If you push a value with RapidStart it will accept it, but that doesn’t really change how the system behaves. In day-to-day work you should still use the normal Blocked field (Ship, Invoice, All) when you want to stop transactions.

At the moment (v25.5) Microsoft hasn’t really published clear docs on it, looks like they are preparing it for future use or integrations. If you need your own “why” for blocking, best way is to add a custom field or small extension.

There’s a short note here on blocking items:

https://learn.microsoft.com/en-gb/dynamics365/business-central/inventory-how-block-items

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Khushbu Rajvi. 22,128 Super User 2026 Season 1 on at

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If this helps: Block Reason Field in Business Central (and How to Show it on the Item Card)

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Teddy Herryanto (Th... 14,302 Super User 2026 Season 1 on at

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Here's what I found. The "Block Reason" field is only used on the Workflow.

It looks like the only standard way to fill it in by using workflow (Power Automate). Using external system to push Item update to BC.

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YUN ZHU 99,055 Super User 2026 Season 1 on at

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Hi, This field also has a standard control, and a value can only be filled in when Blocked is true.

PS: Business Central 2023 wave 2 (BC23): Add existing table fields to optimize your pages (Adding Table Fields to Page without Page Extensions)

https://yzhums.com/43183/

Thanks

ZHU

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