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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Unposted Invoices
Microsoft Dynamics GP (Archived)

Unposted Invoices

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Posted on by Kim B. 10

We're getting ready for our year end and typically I leave A/P open for a week before closing out the fiscal year.  Is it possible to pay an unposted invoice?  If we enter an invoice meant for the new year and don't post the batch, can we still pay that invoice? For example, say a vendor provides a service in the new year and wants to get paid immediately - can we perform part of the process so that this vendor can get paid, but nothing gets entered until the new year? Hope that's not confusing :-)

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  • Suggested answer
    Mariano Gomez Profile Picture
    Mariano Gomez 26,225 on at
    RE: Unposted Invoices

    You can only apply payments to posted (open) invoices, hence the answer to your first question is no. However, you can issue a payment for the amount owed to the vendor without applying it (a payment on account), with the expectation that it will be applied against the un-posted invoice once it becomes posted. You will need to be very disciplined in keeping track of which payments need to be applied against which invoices to avoid errors.

  • Kim B. Profile Picture
    Kim B. 10 on at
    RE: Unposted Invoices

    Got it! Thanks for your help.  Hopefully we won't have to issue a check ;-)

  • Suggested answer
    L Vail Profile Picture
    L Vail 65,271 on at
    RE: Unposted Invoices

    If you haven't posted the A/P transaction, you can open up the transaction and enter a payment in the lower right-hand corner of the invoice. You can print the check from this window as well. This feature gives the ability to pay a vendor on an unposted invoice. GP calls this feature the 'quick 'check'.

    Leslie

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