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How to invoice after prohibited the user from purchase invoice posting policy.

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Posted on by Raja

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Dear members,

Hi, I have a requirement in user setup to prohibited the user 1 in purchase invoice posting policies so the user can only receive. Here how can i post the invoice for the same user.

Kindly share you opinion as soon as possible.

Thanks in advance,

Raja.

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Dynamics 365 Business Central

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Mohana Yadav 61,214 Super User 2026 Season 1 on at

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why do you want to restrict the user and then allow to post the invoice for the same user?

generally, some other user who is not restricted to post the invoice will post after the first user is received the order.

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Govinda Kumar 2,304 Moderator on at

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Hi Raja, if User 1 is restricted from posting invoices, another user with the right permissions must post it.

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Nitin Verma 21,812 Moderator on at

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Hi,

It would be another user who will post that user's invoices.

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Valentin Castravet 32,689 Super User 2026 Season 1 on at

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As mentioned any other user can post the invoice. It doesn't have to be the user that create the order or received it.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Ramesh Kumar 7,555 Super User 2026 Season 1 on at

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Hi Raja,

You can control permissions using the User Setup table to define who can post and who cannot. However, could you please elaborate on your request?

Why do you want the same user to only receive and post invoices? Are you referring to posting on behalf of your ID?

If this helped, please check the box for "Does this answer your question?"

Thanks!

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YUN ZHU 100,919 Super User 2026 Season 1 on at

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If you only have one user, it is not recommended to set this. . .

Or consider customization, for example, user must post the receipt and invoice separately, otherwise an error will be reported if they are posted together.

Thanks.

ZHU

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Teddy Herryanto (Th... 14,306 Super User 2026 Season 1 on at

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Are you trying to force the user to post receive and invoice separately?

If yes, you will need to customise it.

There are only three standard options:

Allowed (Default) - Keep the current behaviour, where a user can choose the posting option to use, such as Ship, Invoice, and Ship and Invoice.
Prohibited - Prevent the user from posting invoices. Business Central shows a confirmation dialogue that provides only the Ship or Receive options.
Mandatory - Allow the user to post invoices together with receipts or shipments. Business Central shows a confirmation dialogue with the Ship and Invoice or Receive and Invoice options.

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Khushbu Rajvi. 22,422 Super User 2026 Season 1 on at

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Hope this helps: https://learn.microsoft.com/en-us/dynamics365/business-central/admin-setup-invoice-posting-policy

https://www.inkeysolutions.com/managing-posting-restrictions-on-sales-purchase-document-according-to-various-users-in-ms-dynamics-365-business-central/

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