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Small and medium business | Business Central, N...
Answered

Guidance on Correcting GL Accounts for Posted Invoices in NAV

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Hi All,
 
We reviewed some transactions and noticed that certain GL accounts need to be corrected for posted expense claims and invoices.
 
However, since the invoices are already posted, we're unable to make the changes directly. Could you please advise if there's a way to update or reclass the GL accounts on posted invoices in NAV? If there's a recommended workaround or standard process for handling this, we’d appreciate your guidance.
 
 
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  • Verified answer
    Mansi Soni Profile Picture
    8,951 Super User 2026 Season 1 on at
    Hello,

    In Microsoft Dynamics NAV, once an invoice is posted, you cannot directly change the G/L accounts on the posted document. The recommended approach is to use a General Journal to reclassify the entries by posting reversing entries from the incorrect G/L accounts and re-posting them to the correct ones, ensuring you reference the original document numbers and descriptions for audit purposes. Alternatively, if correction is needed at the sub-ledger level (e.g., Vendor or Customer), use General Journal with Account Type = Vendor/Customer and apply entries appropriately.

    Hope this answer will help you!

    Regards,
    Mansi Soni

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