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Approval Flow - Permission Set

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Posted on by Erik KOhler

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Hello all,

we are using a BC SaaS environment with Power Automate for approvals. When using a Super User it works fine. But we now want to create our own permission set and I am looking for the right set to trigger the Power Automate flow.

We created a new permission set and the inbound approval in BC works, but the Power Automate flow is not triggered. If we give the user "super" permission it works with Power Automate.

I can't find any permission set responsible for triggering the power automate flow.

Can anyone tell me which permission set or which table is necessary for triggering?

Regards

Erik

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Marco Mels Microsoft Employee on at

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Hello,

If you can reproduce the issue in standard CRONUS company, feel free to raise it to Microsoft via your partner or CSP (not to Power Automate support team), but choose BC support team. If we can reproduce as well, we can raise an internal ticket to the product group with the question if SUPER permissions are really needed.

Thanks.

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Leslie C 28 on at

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I know this post is quite old, did you ever figure this out? We are running into the same issue. We have some Power Automate flows that integrate with Business Central (online). I want to run them under a specific user, but I don't want to grant this user super permissions. The only way I can get the flow to trigger is if the user has super permissions. I have no idea what permissions to assign to the user to get the flow to trigger.

Thank you!

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Valentin Castravet 32,685 Super User 2026 Season 1 on at

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The best way to figure out the permissions required would be to use the permission recorder function. Turn on the recording, send an approval request, and then you will see all permissions that were used.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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CodySS 4 on at

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Same issue here. I have tried recording the permissions on a super-user and it still does not work.

Anyone figure this out?

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OussamaSabbouh 15,536 Super User 2026 Season 1 on at

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Hello,

To trigger Power Automate approvals, the user must have the permission

Allow Action Automate (ID 9630) — easiest way is to assign AUTOMATE – EXEC.

Without that, BC will not fire the approval webhook, even if the user can approve inside BC.

Regards,

Oussama Sabbouh

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YUN ZHU 100,552 Super User 2026 Season 1 on at

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This is a bit strange. Is it the Power Automate Action being executed on the page?

Can users see the action but be unable to execute it? If you can see it, I suspect it's a Power Automate license or Power Automate process owner issue; please check the process settings.

Thanks.

ZHU

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