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Dynamics 365 Community / Forums / Supply chain | Supply Chain Management, Commerce / Request change for mul...
Supply chain | Supply Chain Management, Commerce
Answered

Request change for multiple purchase orders in D365FO

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Posted on by Sainyam Sharma 87
Hi,
Is there a way i can select multiple purchase orders with Approved status and change their status to Draft. They are all workflow enabled. If i select multiple lines on the PO list page , the request change button greys out. Is there any batch job which can be used or a feature we can utilize? 
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Dynamics 365 Supply Chain Management
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  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 304,688 Super User 2026 Season 1 on at
    Hi Sainyam,
     
    No, there is no functional support for your scenario. This is not a common requirement. What is the business case here? Was there a wrong configuration? The only supported functionality is to request a change for an approved order. This is a manual action, purchase order by purchase order.
    You can consider a custom script if this would save time after a possible development, and thorough testing.
  • Suggested answer
    Adis Profile Picture
    Adis 6,686 Super User 2026 Season 1 on at
    Hi,
     
    I dont think so. The idea is that you maintain the order, i.e. make changes and the status becomes "Draft" as the consequence.  Question is, why would you change the status to draft without changing anything. You probably have a business scenario for it, but I guess that was the idea from MS.
    Its similar to the "cancel" button, the idea is to check the PO and then cancel it. Therefore, cancelling multiple orders would expose you to risk.
     
    Kind regards, Adis
  • Verified answer
    Fasih Profile Picture
    Fasih 416 on at
    Hi,

    Currently, there is no functionality in D365 to revert/withdraw multiple workflow approvals in a single go. It has to be done one by one. Due to this, your requirement can’t be met with any type of bulk/batch job.

    Although, using back-end processes or customization in development environment, a script could be written to automatically revert the status of multiple POs to Draft.

    But bypassing workflows in this way can cause audit issues, compliance risks, and system inconsistencies, making it difficult to track and justify changes. So it'd be advisable to stick to the usual way.

    Best Regards

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