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Where can I fill in the default G/L and description for a Vendor?

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Dynamics 365 Business Central

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Mustafa Omerbegović 1,477 Moderator on at

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Hello,

You can use the Recurring Purchase Lines functionality to achieve the default G/L and description for the Vendor.

https://learn.microsoft.com/en-us/dynamics365/business-central/purchasing-how-work-recurring-purchase-lines

There is no option to set the default G/L and description for the selected Vendor on the Purchase invoice, but you can use Recurring Purchase Lines to achieve something you describe.

If you have more questions feel free to ask.

Greetings

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Jinal P. 324 on at

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Hello Finance @ TechStyle,

Can you describe more in detail that what you need? How you would like to define G/L and description on which document? what is the purpose?

Thank You

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Sagar Dangar, MCP 811 Moderator on at

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Hi,

1.Purchase invoice: Use vendor name as description of vendor and GL account is selected based on "Gen. prod. posting group"

2.You can define GL account on "General posting setup" according to "gen. prod. posting group"

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KP - Solution Archi... 658 on at

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Hi

You can define the vendor posting group on the vendor card where you can map different GL Accounts

Let me know if this helped you.

Thanks,

KP

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RockwithNav 9,073 Super User 2026 Season 1 on at

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Can you give us more insights like what you are willing to achieve?

Blog - rockwithnav.wordpress.com/
Twitter - https://twitter.com/RockwithNav
Facebook - https://facebook.com/rockwithnav/

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Sohail Ahmed 11,171 Super User 2026 Season 1 on at

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You can set up default G/L accounts and descriptions for a vendor using Standard Purchase Codes and Recurring Purchase Lines in Business Central. First, create a Standard Purchase Code with the relevant G/L account and description. Then, assign this code to the vendor as a Recurring Purchase Line. When creating a purchase invoice for the vendor, Business Central will prompt you to apply the Recurring Purchase Line, automatically filling in the default G/L account and description. Maybe this will give you a hint to resolve your issue. If this helps, please mark this answer as verified.

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YUN ZHU 99,857 Super User 2026 Season 1 on at

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Hi, hope the following helps as well.

Dynamics 365 Business Central: How to create recurring orders (Recurring Sales Lines and Recurring Purchase Lines)

https://yzhums.com/6241/

Thanks.

ZHU

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Khushbu Rajvi. 22,287 Super User 2026 Season 1 on at

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Adding details:https://learn.microsoft.com/en-us/dynamics365/business-central/purchasing-how-work-recurring-purchase-lines

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