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Small and medium business | Business Central, N...

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Deleting Many Old Purchase Orders

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Posted on by JE-20081519-0

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Hi:

As shown in the screenshot below, Qty. Rcd. Not Invoiced must be equal to zero in order to delete a Purchase Order.

We have many Purchase Orders that aren't going to be processed any further.

But, we can't delete them because of this message.

Is there simply not a way of doing so in any way, shape, or form? Is it possible to somehow delete them on the backend or ask Microsoft to do so?

Thanks!

John

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Dynamics 365 Business Central

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Yi Yong 2,647 Super User 2026 Season 1 on at

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Hello,

You have posted receipt but did not post them to invoice.

You should not delete them from the backend because the costing are posted to Expected cost and not Actual cost.

Deleting them without posting to invoice will affect the items' costing.

You can consider using Undo Receipt to reverse the receipt and then delete the orders.

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YUN ZHU 99,055 Super User 2026 Season 1 on at

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Change the quantity of the row to be equal to Quantity Received and Quantity Invoiced.

Then execute the following batch.

Thanks

ZHU

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