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Post FA Maintenance cost paid by Employee

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Posted on by GS-17051342-0

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Hi,

Our employees are responsible for maintenancing their company vehicle. We do not have a company credit card so all costs are paid by the employee. The employee will then submit to the company a expense reimbursement. I've been using general journals to enter in employee expenses which then becomes an employee payable liability. This is the first time I am getting a vechile maintenance reimbursement. I want to tie this expense to the employee's fixed asset. Does anyone know how to tie the costs to the Fixed Asset but at the same time make it an Employee Payable so i can pay him.

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Amanda Mayer 205 on at

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Post FA Maintenance cost paid by Employee

It appears that as long as you don't have to worry about sales tax calculations, you could do this on a Fixed Asset G/L Journal. It would require doing a 2-line entry, like below. This assumes you have Maintenance integration turned on in the Depreciation book setup. For some reason Microsoft has NOT given you the ability to choose FA Posting Type of Maintenance in the Purchase journal.

The other option is to turn off the maintenance integration, post the expenses as is to the correct G/L account, and post maintenance journal through the Fixed Asset Journal equal to the amount reimbursed.

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