Turning on Change Management on an existing purchase order

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Posted on by ZvikaR

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We have a purchase order created and confirmed when Change Management was turned off for that vendor.

Can I turn on change management for this existing purchase order?

The "Activate Change Management" field on the purchase order seems to be display only at this point.

I tried setting Procurement Parameter of "Change Management" to Yes, but that only impacts creation of new purchase orders.

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Dynamics 365 Supply Chain Management

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Laurens vd Tang 4,700 Super User 2026 Season 1 on at

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Good day,

I believe that's not possible. In this case you need to create a new purchase order.

Can you maybe share something about reason?

Best regards,

Laurens van der Tang

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ZvikaR 184 on at

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We are set up to approve purchase orders of just some vendors.

Due to data entry/user error some vendors were not set up for "Activate Change Management" when purchase orders were created for them.

We now fixed the vendor record setup, but want to also get all the purchase orders created for them to get approved (without having to re-create all those purchase orders from scratch)

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HardikPatel523 230 on at

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Hi,
You cannot change this option from the UI. However, if required, you can use a custom script to update the “Activate change management” field in PurchTable to Yes. This should enable the workflow option in the UI, and you may then be able to continue using workflows even for existing orders.
That said, I am not 100% certain about this behavior. I would recommend updating the field for one existing order and testing the process end-to-end. If it works as expected, you could then consider performing a bulk update.

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André Arnaud de Cal... 304,419 Super User 2026 Season 1 on at

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Hi Zvika,

Hardik suggested a custom script. In case the order was already confirmed, delivered or invoiced, it is not my recommendation to solve this with a custom script. I don't know the number of POs involved.

You can also consider enabling by default change management in the parameters and let users opt out as override on the vendors. Then you can't forget to enable it. It all depends on preferences.

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HardikPatel523 230 on at

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Hi,
I agree with Andre—sorry, I missed mentioning that point earlier. The approach I suggested is recommended only for open orders, and not for orders that are confirmed or in a higher status.
Thanks for pointing that out, Andre.

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