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Purchase Approvals for Amount Changes

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Posted on by Tris15

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Hi Everyone

I drew Up a very simple diagram of what I want to achieve with a Purchase Invoice approval

Is it at all possible in Standard Business Central that as soon as I change the amount that it is my trigger for the workflow?

Regards,

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Dynamics 365 Business Central

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Jainam M. Kothari 16,530 Super User 2026 Season 1 on at

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Hello,

Approval Workflow on Purchase Invoice on Changes / Modification in Qty or Amount is not available in Standard Business Central.

You need to Customize the same.

It can be on Purchase Invoice Status And Amount can be filtered. But On Modification on Amount or Qty, it is not available.

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Valentin Castravet 32,691 Super User 2026 Season 1 on at

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There's nothing out of the box in V25 that can do that, but you can try this new functionality in V26 which should work if you're invoicing all the lines on the order - Check total purchase amounts on documents | Microsoft Learn

Alternatively, you can look into power automate workflows as you have a lot more flexibility there.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Suresh Kulla 50,278 Super User 2026 Season 1 on at

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As other mentioned it is not possible using standard workflow process but you can create a small customization to add a boolean and when the amount is updated or during release you can the check amount is updated and set that boolean to true and set you workflow to trigger when that boolean is true

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Ramesh Kumar 7,555 Super User 2026 Season 1 on at

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Hi,

It's possible, but it will require a bit of Power Automate workflow, as it isn't available in the standard version of Business Central. If you are using APIs then expose the field and create condition.

https://learn.microsoft.com/en-us/dynamics365/business-central/across-how-use-financials-data-source-flow

https://www.youtube.com/watch?v=4n0obaBSv8s&ab_channel=SyvantisTechnologies%2CInc.

Thanks!

Ramesh

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Khushbu Rajvi. 22,426 Super User 2026 Season 1 on at

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Agree with previous responses, Its not possible using standard functionality. it will required customization.

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Vahid Ghafarpour 12,262 on at

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