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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Clarity Required in le...
Small and medium business | Business Central, N...
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Clarity Required in ledger

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Posted on by aryaps 151

Dear Experts

i have some clarity required from you all(am new to bc). in Item ledger Entry how easily, we can understand when the item has purchased and when it sale.

As per understanding, we have job module here, so once any job created with items, auto transfer shipment also created from our main warehouse to other locations based on the job. so item is booked on that job but still the item is in our inventory only. so how do we get track when acutally the stock got deducted. 

this ledger is confusing me little bit ..so help me out to get the exact picture

In this eg , the item was purchased on 15/12/19, but at the same time there is no sale happened then also its not showing in the remaining qty. if is on any of the transfer order then also how do we know easily then the item got saled from our inventory.

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  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,425 User Group Leader on at
    RE: Clarity Required in ledger

    Run the Inventory Valuation Report in BC

  • aryaps Profile Picture
    aryaps 151 on at
    RE: Clarity Required in ledger

    So, what are the possible options to know what was the Remaining Qty on a particular Date if filter is not working (Apart from doing it Excel)

  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 32,748 Super User 2024 Season 1 on at
    RE: Clarity Required in ledger

    In the standard inventory field on the item card the date filter is not in play. So that field can not be used for showing inventory at a particular date.  The net change field might be an option. That field takes in to the calculation the date filter.

    Here you can see the calculation for the inventory field.

    field(68; Inventory; Decimal)

           {

               CalcFormula = Sum("Item Ledger Entry".Quantity WHERE("Item No." = FIELD("No."),

                                                                     "Global Dimension 1 Code" = FIELD("Global Dimension 1 Filter"),

                                                                     "Global Dimension 2 Code" = FIELD("Global Dimension 2 Filter"),

                                                                     "Location Code" = FIELD("Location Filter"),

                                                                     "Drop Shipment" = FIELD("Drop Shipment Filter"),

                                                                     "Variant Code" = FIELD("Variant Filter"),

                                                                     "Lot No." = FIELD("Lot No. Filter"),

                                                                     "Serial No." = FIELD("Serial No. Filter"),

                                                                     "Unit of Measure Code" = FIELD("Unit of Measure Filter"),

                                                                     "Package No." = FIELD("Package No. Filter")));

     field(70; "Net Change"; Decimal)

           {

               CalcFormula = Sum("Item Ledger Entry".Quantity WHERE("Item No." = FIELD("No."),

                                                                     "Global Dimension 1 Code" = FIELD("Global Dimension 1 Filter"),

                                                                     "Global Dimension 2 Code" = FIELD("Global Dimension 2 Filter"),

                                                                     "Location Code" = FIELD("Location Filter"),

                                                                     "Drop Shipment" = FIELD("Drop Shipment Filter"),

                                                                     "Posting Date" = FIELD("Date Filter"),

                                                                     "Variant Code" = FIELD("Variant Filter"),

                                                                     "Lot No." = FIELD("Lot No. Filter"),

                                                                     "Serial No." = FIELD("Serial No. Filter"),

                                                                     "Unit of Measure Code" = FIELD("Unit of Measure Filter"),

                                                                     "Package No." = FIELD("Package No. Filter")));

               Caption = 'Net Change';

               DecimalPlaces = 0 : 5;

               Editable = false;

               FieldClass = FlowField;

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,425 User Group Leader on at
    RE: Clarity Required in ledger

    Inge answered the issue about the quantity. You can apply a date filter to the item record to get the quantity on hand at a particular date. This is not true in the item ledger. It's a matter of understanding how the flow fields work with the ledgers. And this concept takes a bit more conversation than we can type here. I suggest that you reach out to your partner.

  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 32,748 Super User 2024 Season 1 on at
    RE: Clarity Required in ledger

    The item ledger entry will always show the current remaining qty. That field will not be affected by any date filter.

    If you want to see your inventory at a certain point back in time you will have to either calculate it in your excel export or use on of the inventory reports.

  • aryaps Profile Picture
    aryaps 151 on at
    RE: Clarity Required in ledger

    Thanks, kim for the reply.

    but while filtering the Item Ledger entries based on the Posting Date, it is taking the current date. the filtering based on the Posting Date.

    e.g.: if one item is available in inventory at 31 dec 2022 is 250 and then then item was consumed on jan 2023, if we filter the date on posting date of 31 dec 2022, then also remaining qty should show that qty of 250 items, right? but here it is not showing.

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,425 User Group Leader on at
    RE: Clarity Required in ledger

    I see no purchase on 15/12/19, there is a Positive Adjustment. If you want to see how that positive entry was reduced from 63 to 42, simply place your cursor on that line in BC and select Applied Entries.

    You seem to have explained that items are not being assigned to jobs but rather to a location (I think in your example this is location E1) If you total on the Sales Shipments and Transfer Shipments you get 21, deducted from the original 63 and that's your remaining 42

    Only the Sales Shipments are sales.

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