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Microsoft Dynamics GP (Archived)

Sales Order Transfer

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I am having an issue with the transfer of an order to an invoice.  The date of the order is correct and the date of the invoice is correct, but the invoice is showing up in the same month as the order date.  For example, I created an order on 3/17/16 with a deposit.  On 4/12/16, I transfer the order to an invoice and the invoice now shows up in the reports for March, dated 3/17 when the invoice is actually dated 4/12/16.  It is messing with the sales tax reports, commission reports and is also showing up on the historical aging.  Sounds like I have a setting wrong in the sales order processing setup, but what am I doing wrong?  I need to post on the invoice date, not the sales order date.  Any ideas?

Thank you

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  • Rosemary Profile Picture
    10 on at

    Hi Jeanette,

    In your SOP setup is the posting date set to come from the batch or the transaction?

  • Community Member Profile Picture
    on at

    It is setup for the batch date, which make sense as to why it is doing that.  What effect will changing that have on other transactions?  

    Thank you

  • Rosemary Profile Picture
    10 on at

    Hi Jeanette,

    We use orders as well as fulfillment orders and SOP is posted by batch. The billing users are advised to change the transaction date to the date the transaction is fulfilled. If not we will have transaction dates and posting date being different. There are instances where the user may not change the date, but because the posting date is used it will go through.

    Periods outside of the current period are usually closed, so anything outside the current period will not go through.

    If you change to post by transaction the posting date on the batch will be greyed out.

    I tested the conversion of a fulfillment order to invoice, I did not change the transaction date, but, it did not pick up the current date, it kept the initial date.

    If you have a test system you can put through some transactions to determine what is best suited for you.

    Hope this helps.

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