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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / When does a GL account...
Small and medium business | Business Central, N...
Suggested Answer

When does a GL account need to have a Posting Type, Gen Bus Posting Group, Gen Prod. Posting Group?

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Posted on by kjjson

I was trying to process a prepayment to a vendor where the purchase is made to a GL account, and it kept giving me an error, I finally tracked it down to the fact that the Prod. Posting Group = '' was because of the GL Account. My question is should every account be selected with posting groups, or when is it needed at the GL account level? What is the downside of selecting those? Looking at Cronus, it appears only a few are selected with posting groups.

Thanks,

Kevin

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  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 98,416 Super User 2026 Season 1 on at

    Hi, Maybe the following link can help you.

    https://usedynamics.com/business-central/finance/posting-groups-on-gl-accounts/

    Thanks.

    ZHU

  • Gavin Profile Picture
    Gavin 2,510 on at

    Hi,

    We mostly assign posting groups to expense and income GL codes. Basically those codes you are likely to use in normal transactions. i.e. invoices and credits. 

    This blog I wrote goes into more detail on the subject.

    https://thedynamicsexplorer.com/2020/12/18/dynamics-365-business-central-why-do-you-need-to-specify-posting-groups-on-g-l-codes/

    I hope this helps.

    Thanks

    Gavin

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 225 User Group Leader on at

    Zhu and Gavin provided some great links.

    The real answer is....it depends. If you are using GL Accounts in documents as Gavin shows and you have discounts, then the only place to get the GL account for the discount is from a General Posting Setup...that is if you are posting discounts separately.

    If you are using any GL account in a document, there are times when the system checks for the Product and Business posting groups even though they will not be used.

    I agree with Gavin, assign to income statement accounts and you should be good.

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