web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Answered

Approval Error - "must be approved and released before you can perform this action"

(0) ShareShare
ReportReport
Posted on by 309

Hello, 

I have an active workflow on Purchase Quote. My user approval set up has been defined as below:

user 1 needs to be approved by user 2, it works just fine. 

Now, user 3 has created a Purchase Quote and is trying to make order, but it's getting this message: "Purchase Quote 1020 must be approved and released before you can perform this action.". So the approval process is affecting this user even though they do not need approval. I've tried adding user 3 into the approval user setup with no approver ID and giving them unlimited purchase approval, but the user is still getting the message. 

Any ideas of what to do so not all users will need to go through the approval process?

Thanks

Alejandra

I have the same question (0)
  • Suggested answer
    Amit Baru Profile Picture
    3,037 on at

    hi,

    pls check your workflow setup, system asking for releasing PQ and then allow to make PO.

    Regards

    Amit Sharma

    www.erpconsultors.com

  • Guy McKenzie Profile Picture
    1,340 on at

    Has user 3 requested approval?

    Even though they have unlimited approval limits, they must still request approval. BC will then check the workflow rules and recognise that the user has sufficient authority to approve themselves and the status will update to released.

    If the quote meets the workflow conditions to be required, the approval process must take place. A user with unlimited approval doesn’t get to just bypass the process.

  • Verified answer
    AleAlonso Profile Picture
    309 on at

    Mornin Guy,

    I thought that given them unlimited approval would exclude them from having to send for approval. I now understand that ALL users will need to request approval. However, I did have to update my workflow so the record goes straight to the released status, I updated the Approver Limit Type from Direct Approver to First Qualified Approver and it now works perfectly.

    Many thanks for your help,

    Alejandra

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Stars!

Congratulations to our 2025 Community Spotlights

Thanks to all of our 2025 Community Spotlight stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 1,926 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 1,158 Super User 2026 Season 1

#3
Khushbu Rajvi. Profile Picture

Khushbu Rajvi. 533 Super User 2026 Season 1

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans