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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Setup pages read only
Small and medium business | Business Central, N...
Suggested Answer

Setup pages read only

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Posted on by CU19010318-0 44
Hi,
 
I copy a d365 bus full access permissions set and made a new customize permission set for accountants.
 
I tried to made workflow setup pages, approver user  setup pages, g/l setup pages read only.
 
But then the basic functionality got disturb like I can't able to send approver request etc.
 
Can someone tell me  please:
1)is this the expected behavior of making setup pages read only?
 
2)Is there any way I can make these setup pages read only without disrupting the functionality?
 
3)Or i can't do that?
 
Kindly help me.
 
Categories:
Dynamics 365 Business Central
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  • Suggested answer
    Aman Kakkar Profile Picture
    Aman Kakkar 2,977 Super User 2026 Season 1 on at
    Hi,
     

    When you make setup pages “Read-Only” by restricting permissions, you are also restricting their usage in the other pages/tables that have some references of the setup tables/pages. Most of the processes generally use these setups.

    So yes, this is expected behavior.

     

    My Recommendation - Ask the developer to create a small customization and control editable property using a boolean field on User Setup -

    • Extend User Setup by adding a new field of boolean type, for example - "Can Edit Setups"
       
    • On the setup pages, use OnOpenPage trigger to check if in the User Setup, the boolean is enabled against the user who's opening the page. If not then make it editable false, else editable true.

    This way:

    • The page looks read-only
       
    • The system can still update the table internally, because permissions are untouched
       
    • No standard behavior breaks

     

    Do mark as verified if this helps.

    Aman K

  • Suggested answer
    OussamaSabbouh Profile Picture
    OussamaSabbouh 12,808 Super User 2026 Season 1 on at
    Hello,
     
    1) Expected?
    Yes. Making workflow/approval setup tables read-only breaks approvals because BC needs to write to those tables internally.
     
    2) Can you keep them read-only without breaking things?
    Not by removing write permissions.
    But you can block UI editing with:
     
    Page extensions (Editable = false), or
     
    Deny permissions only for manual modification.
     
     
    3) Can you fully make them read-only?
    No. The approval system itself must write to those tables.
     
    Regards,
    Oussama Sabbouh
  • Gerardo Rentería García Profile Picture
    Gerardo Rentería Ga... 25,555 Most Valuable Professional on at
  • Suggested answer
    Jainam M. Kothari Profile Picture
    Jainam M. Kothari 15,732 Super User 2026 Season 1 on at
    Hello,
     
    Yes, making workflow, approver, or G/L setup pages read-only typically breaks functionality because Business Central needs write access for processes like sending approval requests.
     
    You can’t fully restrict these pages without disrupting workflows, but you can limit changes by using field-level restrictions or page customization in AL to make specific fields non-editable while keeping underlying table permissions intact.
     
    This way, accountants can view setups without interfering with system operations.
  • Suggested answer
    Rishabh Kanaskar Profile Picture
    Rishabh Kanaskar 6,219 Super User 2026 Season 1 on at
    Hi,
     
    You cannot do this purely with permission sets without disrupting functionality. It requires page-level customization.
     
    Thanks
    Rishabh
  • Suggested answer
    Yi Yong Profile Picture
    Yi Yong 2,647 Super User 2026 Season 1 on at
    Hello,
     
    If they do not need to access the Setup page, then you can try removing Page permission while retaining TableData.

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