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Return PO Qty when Remaining Qty < Quantity of Item Ledger Entry

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Posted on by Hoang Ng

295

The PO Qty=60

Received =60

Invoice Qty =0

I used 23 so the remaining = 37

I want to cancel 20 qty, I only need to receive 40

So I tried to undo the receipt but system raise Error.

Remaining Quantity must be equal to '60' in Item Ledger Entry: Entry No.=293290. Current value is '37'.

Could you please consult what good way to return 20

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Inge M. Bruvik 1,045 Moderator on at

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RE: Return PO Qty when Remaining Qty < Quantity of Item Ledger Entry

You have two options you can add a line with -20 in qty on your PO.

Or you can create a purchase credit memo.

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Amit Baru 3,037 on at

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RE: Return PO Qty when Remaining Qty < Quantity of Item Ledger Entry

Hi,

For this , you should create Credit Memo for this. This is the only solution.

Regards

Amit Sharma

www.erpconsultors.com

https://www.linkedin.com/in/amit-sharma-94542440/

Press yes if info is useful.

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YUN ZHU 93,372 Super User 2025 Season 2 on at

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RE: Return PO Qty when Remaining Qty < Quantity of Item Ledger Entry

Hi, Using Sales Credit Memo to return the used 23 is the most correct thing to do.

Or you can invoice these 60 first, and then create Purchase Credit Memo and return them all.

Hope this helps as well.

Thanks.
ZHU

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Hoang Ng 295 on at

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RE: Return PO Qty when Remaining Qty < Quantity of Item Ledger Entry

Thank Amit,

Could you share the risk if I add -20 to PO as Bruvik suggested. Did you face any issue with this way when you said The Credit Memo is only solution ?

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Amit Baru 3,037 on at

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RE: Return PO Qty when Remaining Qty < Quantity of Item Ledger Entry

Hi,

You can do it this way also. but if Cr. Memo is standard way for doing these type of activities.

Regards

Amit Sharma

www.erpconsultors.com

https://www.linkedin.com/in/amit-sharma-94542440/

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Inge M. Bruvik 1,045 Moderator on at

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RE: Return PO Qty when Remaining Qty < Quantity of Item Ledger Entry

[quote user="Peter Ng"]
Thank Amit,

Could you share the risk if I add -20 to PO as Bruvik suggested. Did you face any issue with this way when you said The Credit Memo is only solution ?
[/quote]
The method of adding a negative line to the credit memo is completely risk free.

The only thing you need to control is that you can not have the sum of amounts on negative lines be greater than the sum of amounts on the positive lines.

Because then you would basically post an invoice.

So as long as the sum of line amounts are greater than 0 you are all good with my method.

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