Payables Batch Approval Workflow

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Posted on by Mahabub

I'm trying to setup a workflow so that approval is required before posting a payables batch, only if the origin is "Computer Cheque" and payment method is "EFT". I tried to set conditions so that the approval is required only for EFT batches, but it did not work. When I activate the workflow, it requires approval for ALL payable batches, regardless of origin/payment method. Is there any way to implement approval only for EFT batches?

6355.Payables-Batch-Approval.PNG

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MG-16101311-0 26,225 on at

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Ideally you will want the following:

Batch Header.Origin = 2 and Batch Header.Payment Method = 1 and Batch Header.Batch Source = 'XPM_Cchecks'

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Mahabub 30 on at

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Hi Mariano,

Thank you for your response. I tried to set the parameters you specified. I couldn't find Batch Header.Batch Source on the list. I added the other 2 parameters and tried to run the workflow, it did not work.

I also tried running the workflow with Batch Header.Batch ID contains "EFT". It still didn't work. The workflow runs on all payable batches.

Mahabub

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MG-16101311-0 26,225 on at

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I was taking a look at the Batch Header.Origin field in the CO00121 and it seems this field is mapped to the batch source, so I believe this should work:

Batch Header.Origin = "XPM_Cchecks" AND Batch Header.Payment Method = 1

See if that works.

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Mahabub 30 on at

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Hi Mariano,

I have entered the parameters as you specified, but still all batches created in Purchasing module requires approval.

My understanding is that, if the workflow is setup properly, the "Post" button will be available for all batches expect for batches with "Computer Cheques" origin AND "EFT" Payment Method.

Let me know if my expectation is realistic or not. I would hate to think all your efforts are wasted on me because I don't know what the end result is supposed to be.

Thanks for all your help.

Mahabub

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Althea ADS 10 on at

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I am having this same exact issue. Our customer only wants approvals on EFT batches since they sign checks from check batches. No matter what fields I choose - all payables batches require to submit.

Any guidance is greatly appreciated!!

Althea @ ADSBI

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Althea ADS 10 on at

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I am having the same issue w/GP18. Did you find a resolution?

Thanks!

Althea @ ADSBI

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Mahabub 30 on at

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Unfortunately, I couldn't find a way to avoid the submit step for any batches. The good news is, with the setup above you will only need approval for EFT batches.

Our accountant is able to post Payable Transaction, Computer Check (with payment method = computer checks), and Manual Payment batches without any issues. She still has to pull up the batch, click submit, then pull up the batch again, to post it.

It is a bit of a hassle, but manageable.

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