Receipt Lines on a posted Purchase Invoice

(0) Share

Report

Posted on by Andrew Peebles

I am asking the following question on behalf of a customer:

Regarding a Posted Purchase invoice, How can I view what receipt lines were used on a posted purchase invoice? When you go into the posted invoice, you would not know what receipt lines were used.

Currently - customer is using comments to relay this information.

I have the same question (0)

All responses (17)

Answers (1)

Andrew Peebles on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

Hello Kim - Yes I do believe Alfredo's response answered my question that it is a 2 step process. Thanks for your help and suggestions.

Was this reply helpful? Yes No
Suggested answer

Andrew Peebles on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

Thank you for your answer and with the screen shots. I have tested your solution, and going to relay this to the customer. Much appreciated!

Was this reply helpful? Yes No
Dallefeld 193 User Group Leader on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

Did the additional posts help you?

Was this reply helpful? Yes No
Suggested answer

Inge M. Bruvik 1,037 Moderator on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

From the line menu on the posted purchase invoice you can chose item receipt lines. But you have to do it line by line.

Was this reply helpful? Yes No
Verified answer

Alfredo_Iorio 1,262 on at

Like (1)

Report

RE: Receipt Lines on a posted Purchase Invoice

Hi Andrew

I had the same request from a client recently.

The link between an invoice line with an Item Charge and the receipt that has the charge applied is a two-steps process:

1. Purchase invoice line --> Value Entry line

2. Value Entry line --> Item Ledger entry (receipt, transfer or shipment line with the charge assigned)

The reason why you don't see a field in the purchase invoice lines it's because one item charge line can be applied to many documents.

Therefore the only option is to navigate through the links.

From the invoice with the item charge, open the Find Entries

Click on the value entry

The value entry line generated by the Item Charge will show an Item Ledger Entry number. That is the entry of the actual receipt of stock you need

In my example is ILE No. 406 for item 1896-S

The next step is to find the Item Ledger entry number 406 and you will get the Purchase Receipt related to the Item Charge using the Find Entry action

Was this reply helpful? Yes No
Andrew Peebles on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

Hello Kim - Yes the client is referring to new purchase invoice that is a freight vendor, and not the original vendor on the Purchase invoice for the inventory items. Could you please show me how to drill down on the quantity assigned and see the purchase receipts? I have tried using the quantity assigned function with the freight invoice, but am not able to drill down from this invoice back to the purchase invoice or receipts of the original Inventory Item purchase.

Would it be possible to connect offline?

Was this reply helpful? Yes No
Suggested answer

Dallefeld 193 User Group Leader on at

Like (1)

Report

RE: Receipt Lines on a posted Purchase Invoice

Andrew, it seems that what your client is referring to is a Purchase Invoice that is not to the vendor on the purchase order, ie. the shipping company. If this is stated correctly, then there is no reference to the receipt for the item charge assignment directly on the face of the purchase invoice but you can drill on the quantity assigned and see the purchase receipts.

Was this reply helpful? Yes No
Suggested answer

YUN ZHU 92,292 Super User 2025 Season 2 on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

Hi, you can use Line -> Item Receipt Lines, to see Posted Purchase Receipt Lines.

But that's...obviously a bit of a hassle.

Hope this will help.

Thanks.

ZHU

Was this reply helpful? Yes No
Rob F. 487 on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

Hi, the line is auto-generated by the system when using the "Get Receipt Lines" function.

Was this reply helpful? Yes No
Andrew Peebles on at

Like (0)

Report

RE: Receipt Lines on a posted Purchase Invoice

Thanks Rob - Was the contents of the Description field in your example for the comment line - auto-generated? or Manually input?

Was this reply helpful? Yes No