In my dynamics when I post a purchase invoice it will by default post the invoice to 15-80000-99-999 (Trade Creditors) which its suppose to.
However I have a group of creditors that I want to keep slightly separate, is there anyway I can change these creditors records so that they will post invoices automatically to a different creditor code e.g. 15-80010-99-999.
Possibly done within the options for that creditor?
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There must be defaults for the 12 accounts at the module level, as you've posted successfully in the past. You are changing one account at the vendor level and need only designate the specific Purchases account at the vendor level.
Similarly, there is a module level setup for your default checkbook (the checkbook you pay vendors with) unless you pay vendors with different checkbooks, having one default checkbook set up at the module level will work fine.
Vendor Account Maintenance window is used to setup posting GL accounts based on each creditors with difference 12 categories Accounts payable, Purchases, Tax etc..
If you post a invoice without any tax, discount, misc or etc, system will take only Account Payabales and Purchase (Expense) account. If you use any tax amount in your invoice, system will use tax account in vendor account maintenance window (if this field is empty, system will take default account from posting account setup window). Similiary, system will consider the trade discount, finance charges, misc and etc.,,
If you want to setup these 12 catagories based on each creditors, assign the GL accounts in vendor account maintenance window based on the categories explains above. Otherwise leave it unwanted fields/categories.
The same way we can set the posting cash account to vendor payments transactions instead of default checkbook cash accounts based on creditors.
Note: You can also setup posting accounts from Vendor Class ID and assign those class id to particular group of creditors.
Hope this helps!!!
Thanks Henry
Just some more help please. When I open up the Creditor (vendor) Account Maintenance box it has a list of categories (about 12) from Accounts payable, Purchases, Tax etc.
Beside these categories are empty boxes where GL codes can be typed - I take it I update these all with my new code i.e. 15-80010-99-999?
Also on this screen I have an option which says "Use Cash Account From" I can pick either Chequebook or Creditor - it is defaulted to Chequebook - I take it I don't have to change anything here?
Thanks again.
Michael,
You can change the posting account for purchases at the Creditor (Vendor Card) level. Go to Purchasing > Cards > Vendor and click on the Accounts Button. The selection of accounts in Dynamics GP is hierarchical.
It sounds like you have 15-80000-99-999 set up at the module level as a default. Dynamics GP looks first at the Vendor Card, then to the module, for a default posting account for a Purchase Invoice during data entry. If you set the Default Purchases account under Vendor Account Maintenance to 15-80010-99-999, for these vendors, then Dynamics GP will assign this account to transactions for these vendors.
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