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Need Help Setting Up Notifications for Overdue Vendor Invoices in Business Central ERP

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Posted on by PS-20050952-0

Hello everyone,

I'm looking for advice on how to set up a notification system in Business Central for overdue vendor invoices. Specifically, I need a reminder to be triggered 21 days after the invoice date, alerting me that the due date has passed.

Any guidance on how to configure this would be greatly appreciated!

Thank you in advance!

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Yi Yong 2,596 Super User 2025 Season 2 on at

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Hello,

You mentioned '21 days after the invoice date' which I presumed the invoice date should be the 'Document Date' on the Purchase Invoice.

You can use Payment Term for this by creating a default 21D Payment Term and applying it to all vendors.

Then run the Aged Account Payable report by Due Date to get the overdue invoices.

You will need to customize if you need a notification system such as email.

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Gerardo Rentería Ga... 25,392 Most Valuable Professional on at

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Hi

Maybe this can give you some hints. Send reminders to vendors - Dynamics 365 Business Central (usedynamics.com)

Best

GR

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Khushbu Rajvi. 21,046 Super User 2025 Season 2 on at

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Business Central does not provide direct notification alerts for overdue vendor invoices.

As Yong mentioned, You can use Payment Term Code and run the report to see overdue invoices. For vendor-related notifications, you typically need to set up custom solutions or use additional tools like Power Automate.

You can Create code unit to handle the logic for checking overdue invoices and sending notifications. Set job Queue to schedule the codeunit to run at regular intervals.

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Valentin Castravet 31,586 Super User 2025 Season 2 on at

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The best way would be as mentioned to use payment terms with a due date of 21 days. Afterwards, there are several ways you can use the due date to filter or view invoices past the due date that require payment i.e. you can filter on the vendor list page which would update fields such as the balance due, you can also filter on the vendor ledger entries. The vendor ledger entries page will change any invoice entries that are past the due date to a red color. Or you can look at the due date on reports such as the aged accounts payable report.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 95,987 Super User 2025 Season 2 on at

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From a developer's perspective, you can make a simple customization.
Check all Vendor Ledger Entries once a day (set in Job Queue), and send a reminder if the Due Date exceeds the current date.

PS: Dynamics 365 Business Central: About complex Due Date Calculations

https://yzhums.com/55211/

Hope this helps.

Thanks.

ZHU

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Jun Wang 8,202 Super User 2025 Season 2 on at

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BC has feature called reminder terms, you could refer to below for reference.

https://learn.microsoft.com/en-ca/dynamics365/business-central/finance-setup-reminders

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