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Small and medium business | Business Central, N...
Answered

Line Level - G/L Account

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Posted on by 954
Good day,
 
Can someone indicate the advantages and disadvantages of entering transactions at the line level where G/L Account is chosen.
 
Example a refund was done for a transaction in AP. At the line level G/L Account was chosen with the respective account number. The refund though was entered as a credit memo. I'm asking because the user entered on the wrong vendor and asked me how to correct this. 
 
It was re-entered as debit.
 
The next question is does BC see a credit as a negative by default?
 
Regards
Rosemary
 
I have the same question (0)
  • Verified answer
    YUN ZHU Profile Picture
    99,086 Super User 2026 Season 1 on at
    Generally, we rarely use the G/L Account directly.
    Instead, we adjust the posted G/L Account through the posting groups. This is because it generates other entries. For example, if it's a fee, you can use Item Charge.
    Regarding your question, you can use the Preview Post to confirm if the amount is correct.
     
    Thanks.
    ZHU
  • Verified answer
    OussamaSabbouh Profile Picture
    12,965 Super User 2026 Season 1 on at
    Hello Rosemary,
     
    Posting refunds on G/L Account lines is fast but risky: you lose the vendor subledger link, can’t apply entries, and vendor balances/aging become unreliable—so vendor-related refunds should always use Vendor lines. If a credit memo was posted to the wrong vendor, the correct fix is to reverse it and repost on the correct vendor; re-entering as a debit only offsets numerically and isn’t best practice. And yes, Business Central treats Credit Memos as negative by default—you enter positive amounts, and the document type controls the sign.
     
    Regards,
    Oussama Sabbouh

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