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Small and medium business | Business Central, N...
Suggested Answer

Project management and sales shipments

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Posted on by 137
Hi Community.
 
I would appreciate your advice regarding the integration between Projects and Sales Orders in Business Central.
I find out that there are Project No. and Project Task No. fields in SO lines.
 
However I was not able to add them through Personalization-they do not appear in the available field list.
 

The customer’s requirement is the following:
- Use the Project module
- Create Project Cards
- Create Sales Invoices directly from the Project Card (this part works correctly)
The open question concerns Sales Shipments and warehouse management within this setup.

A potential customer is asking whether it is possible to:
- Create Sales Invoices and Sales Shipments directly from the Project Card or
- Properly connect Projects with Sales Orders and warehouse processes
Sales Invoices from the Project work fine, but I cannot find a standard way to create Sales Shipments from the Project Card.

Potentional customer asks about creation of sales invoices and sales shipments from Project Card or connect them anywhere.
Sales Invoice is ok, but I can't find Sales shipments, how to solve this?

I would highly appreciate you sharing your experience.

Thanks in advance.

I have the same question (0)
  • Suggested answer
    Ben Baxter Profile Picture
    6,782 Super User 2026 Season 1 on at
    Projects does not utilize or connect to Sales Orders.  The Project No. and Project Task No. fields are on the Sales Lines table, which is connected to multiple Sales Header types, but only usable on Sales Invoices.
     
    Projects do not create a Finished Good, so there would be nothing to ship.  The only shipping that would happen would be of the components (Project Planning Lines) from a warehouse Location to the Project's Location, via a Transfer Order.  This can complicate data processing, so you want to be careful how far you go with this.
     
    If you are unfamiliar with Projects and have a prospect who would utilize Projects, I would recommend you reach out to a partner who has more expertise on the Project functionality to assist you in the implementation.
     
    Best Regards,
    Ben Baxter
    Accent Software Inc
  • Suggested answer
    Teagen Boll Profile Picture
    897 Super User 2026 Season 1 on at
    As Ben mentioned the Sales Orders do not link to projects. Those fields are actually reserved for when you invoice from a project as the order and invoice tables are shared in BC.
     
    You can use workarounds to accomplish shipment to a project. This typically involves the below steps.
    1. Create a Location called Projects
    2. Optionally, create a Bin for each project location
    3. Create a SKU for every item involved in Projects, the SKU settings should be set as Transfer replenishment type and the default transfer from code should be your main warehouse.
    4. When you add items to your project this creates demand in the Project location (and optionally bin)
    5. You can then use order planning in BC to get demand from projects.
    6. From the order planning you can create transfer orders and complete standard warehousing processes with transfer orders for shipments and then a basic receipt at your project location.
    7. After items have been "shipped" to that project location you can consume the inventory in the project using the project journal.
    8. If items have to come from a project back into your warehouse you typically need to create a transfer order or use a reclassification journal. You can use the "Get bin contents" function to help automate this process.
     
    This is considered a work around but can be implemented this way. It's also highly recommended you work with a partner who has implemented projects and shipments in BC in order to document, design and implement this process as there are a lot of moving pieces.
     
    Teagen Boll, CPA
    ERP Team Lead at Catapult ERP

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