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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Reuse Document Number ...
Small and medium business | Business Central, N...
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Reuse Document Number in A/P?

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Posted on by john.ellis 3,482

Hi:

When you need to correct an invoice in A/P and you choose, well, "Correct", can you not reuse the same Document No. as before?

Thanks!

John

  • john.ellis Profile Picture
    john.ellis 3,482 on at
    RE: Reuse Document Number in A/P?

    Thanks, Kim!

    John

  • john.ellis Profile Picture
    john.ellis 3,482 on at
    RE: Reuse Document Number in A/P?

    Is there a setup "switch" that needs to be turned on, in order to enable this functionality?  I'm still getting messages saying that I cannot reuse the Vendor Invoice Number.

  • YUN ZHU Profile Picture
    YUN ZHU 74,115 Super User 2024 Season 2 on at
    RE: Reuse Document Number in A/P?

    Hi, you can reuse Vendor Invoice No./External Document No., not the Document No.

    pastedimage1667263265720v1.png

    pastedimage1667263287010v2.png

    For example.

    pastedimage1667263491618v3.png

    Hope this helps as well.

    Thanks.

    ZHU

  • john.ellis Profile Picture
    john.ellis 3,482 on at
    RE: Reuse Document Number in A/P?

    Hmm...I'm confused.

    If you cannot reuse the original number, what is used?

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,425 User Group Leader on at
    RE: Reuse Document Number in A/P?

    Sorry John, no the External Document No/Vendor Invoice Number. Document No./internal number cannot be reused and I'm never in favor of manual numbers for document numbers.

  • john.ellis Profile Picture
    john.ellis 3,482 on at
    RE: Reuse Document Number in A/P?

    Hi Kim:

    So, are you saying that the workaround is to use Business Central's "internal" invoice number as the Document No. for the correcting invoice?

    John

  • Suggested answer
    Nitin Verma Profile Picture
    Nitin Verma 21,091 Super User 2024 Season 1 on at
    RE: Reuse Document Number in A/P?

    No, go with Kim

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,425 User Group Leader on at
    RE: Reuse Document Number in A/P?

    No, but a simple work around is.. original document number '12345', correcting invoice's document number '12345.' The period gets overlooked by the vendor on check stubs but is unique to the system.

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