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Differance between fields on a sales order?

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Posted on by MS-30040609-0

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Hi,

Can someone please explain to me what the differance are between:

1. Sell-to-contact - Ship-to contact?

in which document can I see Ship to contact? in which cases could it be good to use ship to contact on sales order?

2. Your referance - external document number?

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Gerardo Rentería Ga... 25,547 Most Valuable Professional on at

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Hi

I hope this can help you.

.One is who you sell to and the other is who you send the product to.

.External document numbers - your reference

Invoice sales - Business Central | Microsoft Learn

Create a customer sales order and sell products - Business Central | Microsoft Learn

BR

GR

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Jun Wang 8,208 Moderator on at

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could you provide a screenshot of those fields. I don't see those on my standard BC and they could be customized fields?

contacts are not transaction related so normally they are for information purpose. Sell to means who is paying the invoice, ship to means who is receiving the goods.

if you buy a gift and ship to your friend, then you would be sell to and your friend would be ship to

Jun Wang

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Saurav.Dhyani 14,419 User Group Leader on at

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Hi,

1. Sell to Contact is whom you are selling order to. This defines the Sell to and Bill to Contact. Sell To and Bill to Can also be different.

Scenario -

Consider yourself as a customer who is looking to buy something. The Order will be paid by your parents and will be delivered to your brother's home.

In this scenario - you are Sell to customer, your parents are set as Bill to Customer and Your Brother address is Ship to Contact.

Ship To Contact is used in Posted Sales Shipment and Sell To, Bill To are used in Posted Sales Invoice.

2. Your Reference or External Document No. is the Document No for the same document in your system.

This number is used for referencing document between companies.

Scenario - You create a purchase order in your system. When your vendor accepts the order, they create a sales order in their system.

In this scenario, your Purchase order document becomes External Document No. in your vendor system.

Hope it helps.

Regards,

Saurav Dhyani

https://bit.ly/SubscribeSauravYouTube

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Valentin Castravet 32,108 Super User 2026 Season 1 on at

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Just to add more information - the External Document No. is typically the customer's internal purchase order or purchase invoice number.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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