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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Purchase order freight...
Microsoft Dynamics GP (Archived)

Purchase order freight not showing up on invoice match

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Posted on by Q Factor 105
I'm trying to unwind a recent implementation of GP, and one of the issues the customer is having is that the freight entered on a P.O. is not coming over to the invoice document when they match the shipment/invoice. Is there a setting somewhere that makes this flow properly? They have to re-key the freight on the invoice match and we're trying to determine if this is normal functionality. Thanks!

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  • Richard Whaley Profile Picture
    Richard Whaley 25,195 on at
    Re: Re: Re: Purchase order freight not showing up on invoice match

    Freight amounts on POs are only estimates.  The actual freight charges are seldom known until the shipper or vendor invoice is received.  What with POs being received completely or in parts and different shippers being used and variances in freight charges due do fuel surcharges..........you MUST enter the freight charges from the vendor/shipper invoice when that is received.

     

     

  • Q Factor Profile Picture
    Q Factor 105 on at
    Re: Re: Re: Re: Re: Purchase order freight not showing up on invoice match
    Thanks, Victoria and Mariano! I'll pass this information along. It just seems to me that if you have a PO and you do a shipment/invoice match for the entire PO, the freight should default. I can understand the multiple receiving issue you describe, but in this circumstance it would seem that the code could check that all lines are received and pass over the freight, or that you could have an option to enable this functionality in the purchasing setup. At a minimum the original freight entered on PO should be displayed on the receiving window so the user can verify without having to drill back. Just my $.02. The customer will deal with it...
  • Victoria Yudin Profile Picture
    Victoria Yudin 22,766 on at
    Re: Re: Re: Purchase order freight not showing up on invoice match

    The reasoning I have heard for this is that since in many businesses purchase orders are often partially received/invoiced or more than one PO ends up on the same invoice, it was decided that the freight would not come over from the PO to the invoice or the receipt.  I personally think it would be great if there was an option for this, but there is not.  :-( 

  • Q Factor Profile Picture
    Q Factor 105 on at
    Re: Re: Purchase order freight not showing up on invoice match
    Do you know what the logic is behind that? I just need to explain to them why they would need to receive using a different method.
  • Jeganeedhi Krishnan Profile Picture
    Jeganeedhi Krishnan 2,500 on at
    Re: Purchase order freight not showing up on invoice match

    Q Factor, 

    If you choose to automatically receive items, the freight amount entered in the  PO won't be the default entry for shipment/invoice receipts. The freight amount for the receipt will display as 0.00 and you will have to enter the freight amount.

     

    Regards

    Jeganeedhi

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