Overpaid Vendor by $0.50 - No Writeoff option in Payables

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Posted on by Joe PencilPusher

I overpaid a vendor by 50 cents and now have a debit balance in their account. I just want to write off this amount but I don’t see a Writeoff option like in Sales. What is the best way to write this off? Debit Memo? Credit their AP account and Debit an expense account? Thanks

Joe

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Joe, the debit memo would be the best way to handle this.

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mpolino on at

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Agreed. Debit Memo

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Victoria Yudin 22,769 on at

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But since there is no Debit Memo in Payables, you can use a Misc Charge or Invoice transaction to enter what would essentially be a debit memo. :-)

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Awww, geez Vic, you have to get all technical on us! LOL There SHOULD be a debit memo in payables :) Sounds like another Polino Dynamics Future - Vote is in order here.

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Bradley Gehrls on at

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Hello Joe,

Thank you for using Microsoft Online Communities. I understand that you over paid and invoice by 50 cents so you would like to write off the extra amount. In payables the only items that you can write off is the amount of an invoice and this can be done in Apply Payables Documents window.

The only way to remove these 50 cents for this vendor is to create an invoice for 50 cents and apply it to the payment. This will move invoice and payment to history.

If you have any other questions please let me know.

Best regards,

Brad G

Microsoft Dynamics GP

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Brian Kirkwood 25 on at

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Re Frank's commnet, ditto. yet another example of a fundamental functionality that nearly all decent accounting systems have that Dynamics GP doesn't, and that Miscrosoft refuse to fix - preferring to develop GP cloud, and gp web interface. get the system as it should first, before doing this airy fairy stuff.

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