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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / AP void date
Microsoft Dynamics GP (Archived)

AP void date

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Posted on by Community Member

How do I fix this issue?

AP invoice $100 dated 6/15/16.

It was voided with Document date of 6/30/16 and posting date of 7/18/16.

The issue is our year end is 6/30 so it is throwing off our AP to GL.

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  • Suggested answer
    Bill Campbell Profile Picture
    Bill Campbell 12 on at
    RE: AP void date

    Just to help get a clear picture.  

    The AP is corrected and the transaction was voided within the month of June.

    The original GL was posted to June, but when voided it was posted to the GL in July - if that is correct then you might just need to use the CORRECT button on the General Ledger Transaction window and reverse out the July dated JE # and repost it for the corrected June date.

    If I have the wrong assumptions or understanding, please post a few more details and the community will help you resolve this.

  • Community Member Profile Picture
    Community Member on at
    RE: AP void date

    You are correct in your assumptions.  I will look for the correct button.  I didn't know it existed!

  • Bill Campbell Profile Picture
    Bill Campbell 12 on at
    RE: AP void date

    Should comment that it will depend on the version of Microsoft Dynamics GP that you are running.  Someone on the forum will know for sure but GP2013 is when I think it was first introduced ( but I need confirmation )

    Good luck.

  • Bill Campbell Profile Picture
    Bill Campbell 12 on at
    RE: AP void date

    Just a quick shout out for Victoria Yudin

    victoriayudin.com/.../did-you-know-you-can-change-void-dates-on-payables-transactions

    As she does detail out that you can make a change to the VOID date when you are doing the voiding in the application, before you run into this type of a situaion.

  • Community Member Profile Picture
    Community Member on at
    RE: AP void date

    Awesome.  Thank you Bill and thank you Victoria Yudin!

  • Community Member Profile Picture
    Community Member on at
    RE: AP void date

    Unfortunately this doesn't work after the fact.  This is the right way to do the voids!

  • Bill Campbell Profile Picture
    Bill Campbell 12 on at
    RE: AP void date

    Sorry I was only posting the link to Victoria's posting as a reference for others.  You are correct that posting refers to how to change the date, but not to deal with 'what happens if I post wrong'

    Hope all is working for you now.

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