GP Allows you to receive and post unreleased POs

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Create a new PO. Save it. Don’t print it. Status is New. Go into Receivings Transaction Entry, select the vendor, click Auto-Receive and there is the PO with the status of New. Check it, select Receive and Post. No Error saying this PO has not be released yet. Not Good. How to prevent this?

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Re: GP Allows you to receive and post unreleased POs

Forgot to mention. GPv10 SP4 and SP5. Tried it in both environments, same result.

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Richard Wheeler 75,848 Moderator on at

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Re: GP Allows you to receive and post unreleased POs

There is nothing stopping you from receiving a Non-Released PO. All released means is that you printed the PO and it is assumed it was sent to the vendor. A little VBA code would put a stop to that.

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Re: GP Allows you to receive and post unreleased POs

Well GP SHOULD prevent you from receiving an unreleased PO. Come on...this opens the door for errors in the system. There is many checks and balances in the system. This should be one for this level of product. We're not talking QB here.

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Richard Wheeler 75,848 Moderator on at

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Re: GP Allows you to receive and post unreleased POs

Please enter this as a product suggestion. GP has never provided for this and we all have features we want to see in the product. If enough people vote for it, then it gets in a future release.

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Ritesh Maharaj 945 on at

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Re: GP Allows you to receive and post unreleased POs

Hey Jimmy

What version do you use and do you allow "receiving without a PO" in POP setup?

I can confirm that GP does not allow you to receive "new" PO's in v9 and GP2010 (I can't remember earlier versions!). The PO's HAVE to be printed to receive it.

Ritesh

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Re: GP Allows you to receive and post unreleased POs

Hi Ritesh, yes that option is checked. But this IS a PO. My version is stated above. I will uncheck that option and test. Another issue I found with POs is sometimes I tab thru the fields fast and being distracted I forget to enter a quantity in Quantity Ordered. GP will still allow you to print the PO. NO warning such as "Hey knucklehead...you're creating a PO but didn't order any quantity...do you want to continue for whatever reason?" These are small things Q&A should test and catch. As a side note, if u do create a PO with zero quantity ordered, the PO won't show in Auto-Receive since there is nothing to receive which leads to some head scratching....

JDM

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amevan 10 on at

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RE: GP Allows you to receive and post unreleased POs

Leslie,

I am trying to move multiple item numbers from one bin to another bin. I am being shown in bin transaction that it is only one at a time and I just cant believe that. Is there a way to move different item numbers with different quantities from one bin to another?

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