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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Petty Cash Management
Microsoft Dynamics GP (Archived)
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Petty Cash Management

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Posted on by newk 35
Hi guys, Am trying to figure out whether it's possible to manage CASH payouts for the purchase of small items within Dynamics GP 9. It's product would be a cash payment voucher. Would anyone know how i can do this? Thanks, Keith

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  • Philip OBrien Profile Picture
    Philip OBrien 140 on at

    Hi from a new boy on the block.

    Did you ever get a response to your enquiry or how have you resolved your dilemma since I am setting up GPat present and have the same query?

     

    Thanks

    Philip

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,625 Moderator on at

    You can handle this with a Bank Transaction (Transactions>Financial>Bank Transactions).  Use the 'Withdrawal' transaction Type.

    Hope this helps,

  • Philip OBrien Profile Picture
    Philip OBrien 140 on at

    Dear Frank

    Thanks for the suggestion which I have just tested. The only shortcoming for UK purposes is that the value of purchases and VAT need to be recorded for the VAT return and I don't think that this process does this - but VAT is another challenge!

    Have also found an alternative solution on 'eggheadcafe' which was to create a Checkbook linked to the petty cash account in the GL. Enter a Payables Transaction for a vendor called Petty Cash and enter a cash amount for the Petty Cash Checkbook. (Appears to work except that I have mislaid the transactions between Purchases and GL!)

     Thanks for your advice - greatly appreciated.

     Regards

    Philip

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,625 Moderator on at

    That makes sense Philip.  I didn't realize you're in the UK.  The Checkbook is a good idea.

     

  • Community Member Profile Picture
    Community Member on at

    Hi Frank,

    I'm trying to setup the same system and have a question for you:

    I want the transaction that moves cash from our checking account to petty cash to be saved in a batch. Bank Transfers won't let me save to a batch, Bank Transaction Entry won't let me save to a batch.

    Do you have any advice?

    Perhaps this is why everyone is using a placeholder vendor called "Petty Cash" and using Payables Transaction Entry?

    Thanks!

    Alicia

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