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Petty Cash Management

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Hi guys, Am trying to figure out whether it's possible to manage CASH payouts for the purchase of small items within Dynamics GP 9. It's product would be a cash payment voucher. Would anyone know how i can do this? Thanks, Keith

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  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Petty Cash Management

    Hi Frank,

    I'm trying to setup the same system and have a question for you:

    I want the transaction that moves cash from our checking account to petty cash to be saved in a batch. Bank Transfers won't let me save to a batch, Bank Transaction Entry won't let me save to a batch.

    Do you have any advice?

    Perhaps this is why everyone is using a placeholder vendor called "Petty Cash" and using Payables Transaction Entry?

    Thanks!

    Alicia

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,268 Super User 2025 Season 1 on at
    Re: Re: Re: Re: Petty Cash Management

    That makes sense Philip.  I didn't realize you're in the UK.  The Checkbook is a good idea.

     

  • Philip OBrien Profile Picture
    Philip OBrien 140 on at
    Re: Re: Re: Petty Cash Management

    Dear Frank

    Thanks for the suggestion which I have just tested. The only shortcoming for UK purposes is that the value of purchases and VAT need to be recorded for the VAT return and I don't think that this process does this - but VAT is another challenge!

    Have also found an alternative solution on 'eggheadcafe' which was to create a Checkbook linked to the petty cash account in the GL. Enter a Payables Transaction for a vendor called Petty Cash and enter a cash amount for the Petty Cash Checkbook. (Appears to work except that I have mislaid the transactions between Purchases and GL!)

     Thanks for your advice - greatly appreciated.

     Regards

    Philip

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,268 Super User 2025 Season 1 on at
    Re: Re: Petty Cash Management

    You can handle this with a Bank Transaction (Transactions>Financial>Bank Transactions).  Use the 'Withdrawal' transaction Type.

    Hope this helps,

  • Philip OBrien Profile Picture
    Philip OBrien 140 on at
    Re: Petty Cash Management

    Hi from a new boy on the block.

    Did you ever get a response to your enquiry or how have you resolved your dilemma since I am setting up GPat present and have the same query?

     

    Thanks

    Philip

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