reversing a partially receipt purchase invoice

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Posted on by Naushad_Ahmed

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I am trying to reverse an invoice that is partially receipt against a PO. What I am doing:

1. Going to the original purchase order

2. Invoice Tab > Introduce >Credit invoicing

3. Provide all the details of the original invoice and clicked ok.

Then nothing happens. Can you please guide me the next steps for this process.

with regards

Naushad

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Dynamics 365 Supply Chain Management

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Paolo Cecchelli 686 on at

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Hi Naushad,

that feature does not create a credit note, it just put the reference to the original invoice on the tables of the credit note that you created, so that you can then see the link between the two:

https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/gbl-original-invoice-numbers-credit-notes-ap?WT.mc_id=DX-MVP-5000413

By the way, I do not think that you can see that reference in any form, just on the tables CustVendCretInvoiciongTable and CustVendCreditInvoicuingJour.

Now, can you explain the credit note you are trying to post? Is it a credit note to reverse an invoice for a partial receipt of a line?

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Naushad_Ahmed 130 on at

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Dear @Paolo Cecchelli

Thank you for your reply. that is clear now.

In order to reverse purchase invoice with partially product receipt, what shall I do further?

with regards

Naushad

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Paolo Cecchelli 686 on at

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Hi Naushad,

the standard way is to create a line with a negative quantity on the same or different Purchase Order for the quantities that were invoiced. You can do that either manually or by using the Copy function you find on the header of the PO:

there you select the invoice and activate the "Invert sign" and the "copy precisely" (and also "copy charges" iof you need), by default it will select all the lines but you can exclude them if you need

This will create negative lines for you on the PO and you can use them as a base to create the Product receipt and the credt note:

Before posting check that the totals and the sales tax are the same as in the invoice you are crediting (better if, if is the first time, you do it first in a test environment).

Be careful about one thing: when you post the negative product receipt if the product receipt contains items, those will be ducucted from inventory (is the reverse of a product receipt) therefore be sure that you have those items on hand before reversing, otherwise the system will throw you an error.

Hope it helps

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