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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Change unit cost of it...
Small and medium business | Business Central, N...
Suggested Answer

Change unit cost of item with ledger entries

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Posted on by WekaMatt 35

Hi there


When I make changes to item unit cost in Item card excel, and publish it returns an error that item unit cost cannot  be changed due to the item having one or more ledger entries. I go to check ledger entries for this item and none of them are open.

Why is this, and how can this error be fixed?

Thanks

Marissa

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  • Suggested answer
    Nitin Verma Profile Picture
    Nitin Verma 21,708 Moderator on at

    Hi,

    You can check below 3 points:

    1. Check for closed or historical ledger entries: Even if there are no open ledger entries, it's possible that there are closed or historical entries associated with the item. These entries may still prevent changes to the item unit cost. Review the ledger entries thoroughly, including closed and historical entries, to ensure there are no transactions affecting the item.

    2. Verify transaction posting dates: Ledger entries are typically associated with transaction posting dates. Make sure to check the posting dates of the ledger entries to ensure they are not in the future or locked periods. If a ledger entry has a posting date that is in a locked period or in the future, it may prevent changes to the item unit cost.

    3. Consider other related transactions: Apart from ledger entries, there might be other transactions or records linked to the item that can restrict changes to the unit cost. For example, if the item is part of open sales orders, purchase orders, or production orders, these associated records may also impact the ability to modify the unit cost. Check for any pending transactions or related records that could be affecting the item.

  • Suggested answer
    KasparsSemjonovs Profile Picture
    KasparsSemjonovs 4,774 Super User 2025 Season 2 on at

    Use a process - Adjust Item cost/prices to change the Item cost. You can only adjust it via factor - so calculate the needed multiplier. Also don't forget to add filter to exact item You want to update ( or filter several if the adjustment factor is the same)

  • Jun Wang Profile Picture
    Jun Wang 8,202 Super User 2025 Season 2 on at

    I assume you are trying to change unit cost for multiple items, however, you need to specify what costing methods the items use. You can change items using standard costing method manually either on the item card or Adjust Item Costs/Prices.

    For items using other costing methods, fifo, average, you need to use Revaluation Journal. Before running the journal, you need to run adjust cost item entries batch first, which needs to be run either automatically or regularly anyway.

    here is a link for your reference

    learn.microsoft.com/.../inventory-how-adjust-item-costs

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