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Small and medium business | Business Central, N...
Suggested Answer

E-Way Bill validation - Transfer Order

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Posted on by 344

Dear Team,

I have mentioned below points related to E-Way Bill and Transfer Order. Request your guidance on the same:

 
1. In Transfer Order, system flows Item Cost as updated. If I change the value, then which amount will flow on the E-Way Bill Portal?

Example: Item Cost = Rs.1000, Changed Amount = Rs.1500. I want Rs.1500 to flow.

2. Can an E-Way Bill be generated without GST calculated?

3. Where can I mention or show Transport Charges?

4. Is there any other options to add value in Item Cost through Transfer Order and show it in Posted Transfer Shipment?

Looking forward to your guidance.

I have the same question (0)
  • Suggested answer
    Alex A Profile Picture
    3,070 Super User 2026 Season 1 on at
    Hi,
     
    --ITEM COST--
    It would be rare to want to change the Item Cost on a Transfer Order. Transfer Orders are used to move inventory between locations within the same company — like from Warehouse A to Warehouse B. When the item is received at the destination location, Business Central preserves the original cost to ensure that inventory valuation remains consistent across locations. Transfer Orders do not trigger cost recalculation or revaluation. The same cost flows with the item.
     
    There are a few scenarios where someone might consider it, even if it's not best practice. Here are two:
     - If you're transferring inventory between two legal entities, but in that case use Sales and Purchase Orders, not Transfer Orders.
     - If branch transfers between GST-registered entities require tax treatment (e.g., India) and may affect valuation, but Business Central India localization can apply GST and adjust cost layers accordingly.
     
     
    --GST--
    Since this is an internal movement of goods, no sale or purchase occurs, and therefore no GST is triggered.
    GST becomes relevant when:
     - You sell goods to a customer (Sales Order).
     - You buy goods from a vendor (Purchase Order).
     - You import/export goods across borders (depending on local tax laws).
        * Is this your scenario?
     
     
    --TRANSPORT CHARGES--
    You can associate transport charges with a Transfer Order, but not directly. There is a workaround using Item Charges. Since Transfer Orders don’t have a built-in field for freight or transport costs, you use Item Charge Assignments to allocate those costs to the transferred items.
    a.) Post the Transfer Shipment and Receipt
        - Complete the transfer so the items are moved and received at the destination location.
    b.) Create an Item Charge Purchase Invoice
        - Go to Purchase Invoices.
        - Create a new invoice for your transport vendor.
        - Add a line with Type = Item Charge and select a charge like “Freight” or “Transport”.
    c.) Assign the Item Charge to the Transfer Receipt
        - Use the Item Charge Assignment function.
        - Select the Transfer Receipt document.
        - Allocate the charge to the items received.
    d.) Post the Purchase Invoice
        - This updates the item cost and reflects the transport expense in your inventory valuation.
     
  • Suggested answer
    Pallavi Phade Profile Picture
    5,420 Super User 2026 Season 1 on at
    Namaste Dharmesh ,
     
    Please find the answers below 
     
    1. In Transfer Order, system flows Item Cost as updated. If I change the value, then which amount will flow on the E-Way Bill Portal?

    Example: Item Cost = Rs.1000, Changed Amount = Rs.1500. I want Rs.1500 to flow.
     
    Answer:: 
    Transfer Order is an intenral document where goods are transfer within Warehouses . E-Way Bill gets implemented if amount reaches 50,000 and there is inter-state Transaction
    Transfer order , you change transfer price , based on qty to ship , amount gets calculated for shipment 
     
     
    Amount Feilds get flow in E-Way Bill Portal . In case of Posted transfer shipment . In your case 1500 rs considering Qty 1
     
     

    2. Can an E-Way Bill be generated without GST calculated?

    Answer No .GSt needs to be calulated. GST Group , HSN  is needed . Transfer Order is an intenral document where goods are transfer within Warehouses . E-Way Bill gets implemented if amount reaches 50,000 and there is inter-state Transaction. Use-case will not consider if there is no GST components 

     

    3. Where can I mention or show Transport Charges?

    Answer :: Transort Charges is GL account which you can mention in Purchase invoice . There is no option in Transfer orders as Items only get transferred . 

    4. Is there any other options to add value in Item Cost through Transfer Order and show it in Posted Transfer Shipment?

    Answer Create Purchase Invoice for Transporter Vendor . Add Item Charge assignment and get TRansfer Reciept lines for posted TRansfer order and assign amount equally .

     

    Once its posted , cost will be added in Value entry agaisnt the item 

     

    If you feel this helped , please mark as True 

     

    Regards

    Pallavi Phade

     

     

     

     

     
  • Suggested answer
    Rishabh Kanaskar Profile Picture
    6,219 Super User 2026 Season 1 on at
    Refer to the points below:
     
    1. Changed Amount Flow to E-Way Bill
    > In Business Central, the E-Way Bill app typically reads the “Transfer Price” (unit cost or transfer price set on Transfer Order line).
    > If you change the unit cost manually on the Transfer Order, the changed value (Rs. 1500 in your case) will flow to the E-Way Bill portal, provided the E-Way Bill integration is mapped to read from the “Unit Cost” field.
    > If you need a fixed margin added on top of cost, you can configure Transfer Price Calculation or
    use a custom extension to always derive Transfer Price = Cost + %.
     
    2. Generating E-Way Bill Without GST
    > Yes, E-Way Bill can be generated without GST if:
    > Your scenario is a stock transfer (within same GSTIN, different location).
    > System will generate E-Way Bill with “0” tax amount (if no GST is calculated).
    > Ensure correct GST setup (GST Group Code, Location GSTIN) for compliance.
     
    3. Transport Charges
    > Use the “Transfer Route” / “Shipment Method” fields for transport details.
    > Transport charges can be added using Item Charge Assignment or as Additional Cost on Transfer Order.
    > This will then be shown in Transfer Shipment document and can flow to E-Way Bill as Freight value if integration supports it.
     
    4. Adding Value in Item Cost for Transfer Order
    > Standard BC does not allow markup of cost on transfer automatically.
    Options:
    > Use Transfer Price field on Item Card (Replenishment tab) to define transfer price.
    > Use Item Charge Assignment on Transfer Order to add additional costs.
    > Build a small customization or use ISV apps to automatically add handling, freight, or markup to transfer cost so it appears in the posted shipment.
     
    Thanks
    Rishabh

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