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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / ACA Special Reporting
Microsoft Dynamics GP (Archived)

ACA Special Reporting

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Posted on by Community Member Microsoft Employee

My HR department has asked a few questions that I haven't found answers for.  Any help would be appreciated. 

  • How do I record in GP, by employee, when the employee is offered I.R.S. “qualified” medical, but they decline/waive?
  • How do I record in GP, the medical coverage history of an employee prior to their employment?
  • How do I record in GP, the medical coverage history of an employee after termination?
  • How do I record in GP, full months of coverage when coverage starts mid-month/partial?

TIA,

Mike

*This post is locked for comments

  • Thomas Franz Profile Picture
    Thomas Franz 1,105 on at
    RE: ACA Special Reporting

    Mike,

    To answer your specific questions:

    How do we record that the employee was offered the coverage (“1A” I.R.S. code) without adding the particular benefit/deduction to their file?  Do we have to add it then override the costs to 0.00 or do we need to create a new code with 0 cost? There is not an easy way to do this in Dynamics GP, but yes, that is one way you could get the system to function according to IRS requirements.

    In 2015, the I.R.S. wanted only full months of offered coverage only.  By the IRS statement below it seems that "1A" should not be entered. Did wording change for 2016?  If it's not "1A" what should be entered? Your understanding is correct, this would require a 1H for line 14 and a 2B in line 16.

    Generally speaking, the functionality within Dynamics GP is extremely limited which is why we have our ACA solution available to the marketplace. If you have a mostly stable workforce made up of mostly full-time employees, then the out-of-the box functionality within Dynamics GP may be a viable option. However, if you have a larger number of part-time employees or have a high turnover, you may want to consider alternate functionality. Our solution is cloud based, but does integrate into Dynamics GP. Also, if you have more the 250 1095-C's generated for your organization, you must file electronically, which Dynamics GP does not support. I will let the community provide additional feedback, but would be happy to assist further if needed.

    Regards,

    Tom Franz
    Product Manager
    Integrity Data, Inc.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: ACA Special Reporting

    Other than editing the W-2 are there any other suggestions?

    •How do I record in GP, the medical coverage history of an employee prior to their employment?

    •How do I record in GP, the medical coverage history of an employee after termination?

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: ACA Special Reporting

    Tom - Thanks for your response.  We have a few follow questions.

     

    We're not sure if the "Not Covered" will work as described.  It appears that in order to save the employee screen it requires a dependent, although the individual may not have a dependent.  Also, if it is an employer sponsored plan, not “self-insured” dependents do not get reported.  Is this the only way to save it?  

    How do we record that the employee was offered the coverage (“1A” I.R.S. code) without adding the particular benefit/deduction to their file?  Do we have to add it then override the costs to 0.00 or do we need to create a new code with 0 cost?

    In 2015, the I.R.S. wanted only full months of offered coverage only.  By the IRS statement below it seems that "1A" should not be entered. Did wording change for 2016?  If it's not "1A" what should be entered?

    “An employer offers health coverage for a month only if it offers health coverage that would provide coverage for every day of that calendar month. Thus, if an employee terminates coverage before the last day of the month, the employee does not actually have an offer of coverage for that month. 

     

     

     

  • Suggested answer
    Thomas Franz Profile Picture
    Thomas Franz 1,105 on at
    RE: ACA Special Reporting

    •How do I record in GP, by employee, when the employee is offered I.R.S. “qualified” medical, but they decline/waive? This is handled in the Employee Dependent window in the HR module. There is a "Covered" drop-down list. Setting the employee to "Not Covered" will "record" the change within GP. Important consideration - the effective date of this change defaults from the current User Date.

    •How do I record in GP, the medical coverage history of an employee prior to their employment? I can't think of a way to do this apart from editing the 1095-C in the "Edit W-2" window.

    •How do I record in GP, the medical coverage history of an employee after termination? I can't think of a way to do this apart from editing the 1095-C in the "Edit W-2" window.

    •How do I record in GP, full months of coverage when coverage starts mid-month/partial? From an ACA perspective, this is not necessary. IRS guidelines use phrases like "for each day of the month", "had coverage for any day of the month" and "had coverage on the last day of the month". Given that, you don't typically have to code the 1095-C differently based on a partial month of coverage.

    Hope this helps.

    We have a wealth of ACA information on our website: www.integrity-data.com/aca

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