GP2015 ESS Licenses - Named or Concurrent?

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We are trying to get clarity on this. Can anyone help? We have seen conflicting opinions. If we want all employees to enter "project time" via GP2015 (which they used to do in BP), do we need a license for each named user or can we have a large enough pool of concurrent licenses? Please advise. Thank you!

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Beat Bucher GP Gee... 28,058 Moderator on at

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RE: GP2015 ESS Licenses - Named or Concurrent?

Bill & Harry,

Here's another episode to add to this nightmarish discussion about the BP to ESS user license transition. I received yesterday an answer from Microsoft licensing desk that they would not grant us more ESS-type licenses than we currently own SQL CAL licenses (which is far from what we would be entitled according to our agreement)... Somehow someone along the road decided to link the SQL CAL licenses to the ESS user license, as this is a named user type of license (not a concurrent like the full GP user).

I honestly don't get that and can't for the sake of my GP customer life understand that move... Is Microsoft just trying to kill their long trusted customers or what ? I'm not going to pay for something that we owned for years just because they decided to change the rules of the game in the path of the switch from BRL to Perpetual Licensing...

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Beat Bucher GP Gee... 28,058 Moderator on at

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RE: GP2015 ESS Licenses - Named or Concurrent?

Hi Bill,

We got that same discussion for about over a year now with our partner when we heard first about this newly coming license type to replace the BP / PDK users.. We too had purchased licenses back in the days with GP 9.0 when it was implemented and own currently with our BRL model in GP 2010R2 an 'unlimited' amount of BP user licenses... (but in the BRL customer source it states 9999 users).

Now our partner said that there would be a conversion ratio from about 3 to 1 for the new ESS license, which would have meant about 3333 users for us, more than enough to cover our needs for a few years ahead. But then somewhere last year towards when GP 2015 was released, our partner finally sent us a statement the conversion ratio is based on the original GP purchase.. not your current contract. So back in 2005, the company had bought 1000 BP users... this now they say translates into about 300 ESS users in GP 2015... that's far from the 3000 that we hoped to get. Our headcount in the company is currently around 250 employees, which means that we could hit the 300 in a not too distant future....

I can understand the policies of MS for the newly licensed client that buy a starter pack for less then 15k$, but long-time customers that spend 100k's or 1000k's of $$$ into that software should not be threated like this.

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Bill Campbell 12 on at

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RE: GP2015 ESS Licenses - Named or Concurrent?

So Harry, help me here. I have a client that in GP 10 purchases BP / PDK to implement time and expense reporting into Project Accounting.

BP / PDK was not cheap - cant recall the price - but not free

Users were not free either - back then Employees were sold to the client - again, not cheap and it was a bit of a push to add more employees to the system.

Then comes GP2013 and all the Employees are given to the client, all the BP users are given to the client

Now in GP2015 we take that away and say if you want to continue to use the system as newly designed - you have to REBUY all the users - granted that now the users are only 60.00 a head - but wait - we paid for them already says the GP 10 client, now running GP2013 - but Microsoft seems to be saying - and this is only based on what I have been able to figure - that is corect, you did pay for them once, but now, they are something new and so you have to pay for them again.

Getting late, and I better stop here, rather than ramble to long and get my foot stuck somewhere.

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Redbeard 12,931 on at

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RE: GP2015 ESS Licenses - Named or Concurrent?

The blog article Terry linked to covers the introduction of Self Service users, and what roles they can participate in. Employee Self Service users can Enter Time and Expenses, etc.

I checked the GP 2015 Price List online, which is effective until further notice, and Self Service users are a new class of users, along-side Full and Limited users. List price on self-service users is $60 and based on the conspicuous absence of the use of the word "Concurrent" from the description (both Full and Limited user CALs contain the word Concurrent); therefore, self-service users are Named Users.

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Bill Campbell 12 on at

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RE: GP2015 ESS Licenses - Named or Concurrent?

Terry, sorry to be a stick - but I am not clear on the cost for the GP2013 clients moving to GP2015 who have 150 to 200 employees entering time and expenses into Project Accounting via the BP / PDK system and have been doing so since GP 9.0 (I think) for sure have been through GP2010, GP2013 updates over the years.

In the link that you posted, I dug a bit deeper and found this note:

Microsoft Dynamics GP 2013 / 2013 R2 customers with an active enhancement plan upgrading to Microsoft Dynamics GP 2015 need to license an appropriate number of concurrent CALs to access the replacement functionalities. There is no conversion for the free business portal users which were included in the Starter Pack to allow individuals using concurrent CALs to also access business portal.

So, when reading this, I am confused in because it talks about GP2010 clients getting some credit for the BP / PDK licenses and purchases in the past, but it seems that the GP2013 users moving forward do not get the same consideration.

Granted I could be reading this wrong - GP2013 clients that started at GP2013 I get - did not pay for BP/PDK or the user licenses, however, if they come from GP2010 (or earlier) they most definitely paid for the software and the users.

Hope that is the correct read - my GP2013 clients will not pleased if I have that wrong.

Your comments and suggestions are anticipated.

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Terry R Heley Microsoft Employee on at

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RE: GP2015 ESS Licenses - Named or Concurrent?

Here is a blog around it, the new user name is named, not concurrent.

https://community.dynamics.com/gp/b/dynamicsgp/archive/2014/12/29/self-service-user-cal-39-s-new-feature.aspx

Thanks

Terry Heley

Microsoft

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