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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Packing Slip to Vendor
Small and medium business | Business Central, N...
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Packing Slip to Vendor

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Posted on by Community Member

Hi All, 

When a company has purchased items from vendor A (Vendor A in charge of item supply) and needs to free-issue them to vendor B (Vendor B in charge of fabrication), how would one go about creating a packing slip? When providing items to the client, our company uses the posted sales shipment which has become a customized document to include all information (ex. quantity shipped, quantity ordered, item description, item nos., etc.). Is there a way to do this for the scenario previously mentioned without having to create a sales order? 

To note: Vendor B has been set up as a vendor and warehouse/location

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Dynamics 365 Business Central
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  • Community Member Profile Picture
    Community Member on at

    Thank you for your explanation and clarification. The process you described is what I have been doing. On our PO, we do not explode the BOM, because the client does not care about where everything came from, they care about the final build (at this time). Therefore, the documents look as follows:

    Purchase Order (Vendor A) - A1 - item - received at Vendor B location (set up many vendors as locations as well)

    Purchase Order (Vendor B) - B1 - service on item - received at Vendor B location

    Sales Order (Client) - "Parent Item A1B1" = assembly (assemble-to-stock)  - shipped from Vendor B location

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    Community Member Profile Picture
    Community Member on at

    Kasandra,

    So your Item from Vendor B is an Assembly BOM Item with components Vendor A and Service from Vendor B. The Bill of Material (BOM), if exploded on the PO would show the 2 lines. Since your Item Vendor B is an Assembly, NO you cannot enter the negative.

    I have a question... Let's say you buy 10 of Vendor B Item. You have to supply 10 Vendor A items you purchased from Vendor A and in your inventory. On your PO, what do you show today? You cannot explode the BOM as you are not purchasing Vendor A Item from Vendor B.

    The best process I can see is:

    Purchase Vendor B Item from Vendor B and its received into Inventory. You would Transfer Order Vendor A Item to Location Vendor B for tracking and future consumption. The Item you sell to the Customer we will call VAB (or Vendor A and Vendor B Assembled), which is an Assembly BOM of Vendor B and Vendor A Item. Vendor B Item is in Location Vendor B with Vendor A already. The Location on the Sales Order is Vendor B so when you ship VAB the assembly will consume A and B and you are good.

    And yes, Manufacturing processing does this cleaner and with more automation.

    Thanks,

    Steve

  • Community Member Profile Picture
    Community Member on at

    Thank you for your response Steven. We do not have the manufacturing granule at this time but we have opted and are working with one of our Microsoft Representatives to create us a packing slip document using the Transfer Order print out option. This serves our purpose well.

    How we currently have it set up is that the item we purchase from the vendor (on our PO) is an assembly. So, we create a PARENT item which breaks out into the following BOM

    PARENT - would mark it as being from Vendor B

    BOM #1 - from Vendor A (free-issued item)

    BOM #2 - from Vendor B (fabrication)

    What I gather from what you are saying, we would create a Purchase Order for the PARENT to Vendor B, and then we would add an item line for BOM #2 and enter a negative quantity? Would we be able to do so even without exploding out the BOM?

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Kasandra,

    Based on your scenario, I will assume that your purchase from Vendor A you own the material. Therefore, you will Receive the Purchase Order to your Main Location. If Vendor B is fabricating an Item for you and used Vendor A material to fabricate, do you use the Manufacturing granule in BC or are you just telling Vendor B to make another Item and they use Vendor A material? If you are using Manufacturing granule, they the Routing process will call a Subcontractor Work Center to use Vendor A material, which resides in the Prod. Bill of Material. Vendor A material will be consumed as Vendor B Item is created and received back into the Production Order.

    Now if you are not using Manufacturing granule, you still create the PO to buy Vendor A material. You receive into your Main Location. You can Transfer this Item to Location = VENDOR B. Transfer Orders have printouts you can use as the Packing Slip. Now you have visibility of Items being fabricated at another Vendor for consumption. You can create a PO for Vendor B to Fabricate the new Item and on the PO you can reflect the consumption by adding an Item Line with a Negative Quantity for Vendor A material. Your other Item line, I would assume, is the new Item fabricated to be received.

    pastedimage1622123149606v1.png

    Hope this helps based on what you wrote.

    Thanks,

    Steve

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