% Columns in Financial Statements

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Posted on by SM-08071554-0

Hello, I'm relatively new to Business Central and trying to set up our P&L with a column for "% of Sales" The formula I've been trying to use is C1/40100 (where 40100 is the row # for total sales). BC appears to be dividing the amount in column 1 by 4,010,000 rather than looking to row 40100. Anyone have experience here and know where I'm going sideways?

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Dynamics 365 Business Central

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Jeffrey Bulanadi 9,116 Super User 2026 Season 1 on at

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Hi

You're on the right track conceptually, but the issue lies in how BC interprets your formula. When you enter C1/40100, the system reads 40100 as a literal number, not a reference to a row. That’s why it’s dividing by 4,010,000 instead of using the value from row 40100.

Here’s how to fix it:

1. Set the Base Row for Percent

Go to the Row Definition and insert a line above the rows you want to calculate percentages for

In the Totaling Type, select Set Base for Percent

In the Totaling field, enter the row number that represents your total sales (e.g., 40100)

This tells BC which row to use as the denominator for percentage calculations

2. Define the Percentage Column

In the Column Definition, create a new column

Set Column Type to Formula

In the Formula field, enter the column number followed by % (e.g., C1%)

This tells BC to calculate the percentage of the base row you set earlier

3. Example Setup

Row 40100 = Total Sales

Row 40200 = Marketing Expense

Row 40300 = Admin Expense

Insert a line above 40200 and set base for percent = 40100

In Column Definition, create a column with formula C1%

Result: Each row below will show % of total sales

Here’s a helpful link showing how to configure this:

https://bondconsultingservices.com/2021/11/22/add-detail-to-financial-reports-within-business-central/

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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YUN ZHU 100,212 Super User 2026 Season 1 on at

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You need to add 40100 as a row first, then calculate it in another row, for example,

In addition, column C2 can be hidden.

Hope this helps.

Thanks

ZHU

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