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Business Central - assigning different email addresses to vendors for different scenarios.

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My client wants to be able to set up two different email addresses on a vendor - one for purchase orders and one for remittances.

I've looked a document layouts, but from what I've seen when you select email from contacts it gives you the option for every single contact in the system and doesn't filter by the Vendor. With thousands of vendors it just wouldn't be possible to manually select all the relevant contacts. Is anyone aware of a simple/manageable way to have two different emails/contacts for a vendor and assign them to document layouts?

(I am aware that you can add multiple email addresses in the main email field but that would result in all documents being sent to both.

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Dynamics 365 Business Central

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Bilal Haider 442 on at

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Hi,

I think the only out of the box solutions is one that you have already shared. Using that way you can fill the document layout table easily for the current vendors either by edit in excel using the add-in given on the BC page, or by configuration package.

Otherwise the only option then left is customization using two extra fields on vendor and then modify the events to use these fields for reports. But still you have to fill those fields.

You can

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YUN ZHU 99,090 Super User 2026 Season 1 on at

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Hi, Can you send it to both people at once?
If so, this doesn't require customization.

For example,

Dynamics 365 Business Central: How to add multiple email addresses to a customer/vendor/contact

https://yzhums.com/41226/

Thanks.

ZHU

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Ben Baxter 6,918 Super User 2026 Season 1 on at

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Using Document Layouts would be the best way to handle this. The "Select email from Contacts" applies a filter to the Company Contact record linked to your Vendor, so it should be filtered to your specific Vendor if you have your Contacts set properly.

That being said, you do not need to use "Select email from Contacts", as you can simply copy and paste the email into the email field.

Best Regards,

Ben Baxter

Accent Software Inc

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Sohail Ahmed 11,169 Super User 2026 Season 1 on at

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In standard Business Central you can only assign one default email on the vendor card, which applies across documents. To handle different emails for POs and remittances, the supported option is Document Layouts on the Vendor card. There you can set specific recipients per document type (e.g. Purchase Order → purchasing email, Remittance Advice → accounts payable email).

You don’t need to browse all contacts—just create the contacts you want under that vendor and assign them in Document Layouts. Each document type will then use the right email automatically.

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