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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Sales Orders and GL Ac...
Small and medium business | Business Central, N...
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Sales Orders and GL Account Posting

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Posted on by Greg Kujawa 618
Using BC 365 SaaS v24, and in the process of migrating to it from our legacy accounting system. In BC 365 we have defined GL accounts that are hit when sales orders post. The item amount hits a sales GL account, and the sales tax amount hits a sales tax GL account. All good there.
 
But currently in our legacy accounting system we have two separate GL account for sales. One for taxable sales, another for non-taxable sales. In BC 365 the default GL account is for taxable sales. My question is if we turn off the Tax Liable flag for a sales order, is there an out of the box setting to have the item sales amount for Tax Liable = False posted sales orders hit the GL account for non-taxable sales?
 
Similar question when it comes to sale lines for certain inventory items. Due to the way we handle item repairs, these aren't service items. They are standard items. Currently in our legacy accounting system we break out these repair sales against a different GL account than our standard inventory item sales. 
 
I'm assuming this would require custom mods, correct? In terms of programmatically modifying the sale lines to reflect a different General Product Posting Group I'm assuming.
  • Verified answer
    CU06061514-0 Profile Picture
    CU06061514-0 9 on at
    Sales Orders and GL Account Posting

    For handling taxable versus non-taxable sales with different GL accounts:

    1. Customization: You could develop a customization using AL code to modify the General Product Posting Group based on the Tax Liable flag. This could automatically assign the appropriate posting group when the Tax Liable flag is set to false.

    For differentiating GL accounts for repair sales versus standard item sales:

    1. Use Item Categories: Configure different General Product Posting Groups for items categorized under repairs and standard sales. This setup allows for automatic posting to the correct GL account based on item categorization.
  • Greg Kujawa Profile Picture
    Greg Kujawa 618 on at
    Sales Orders and GL Account Posting
    Thanks you both for your helpful feedback. I think I'm going to stick with proposed game plan. Seeing that these GL accounts are hit based on an item's sale posting, the repair items will already be defined with a different Gen. Prod. Posting Group that points them to the proper GL account. So they can be differentiated with product item sales in the GL. And when it comes to non-taxable sales, I will just attach an EventSubscriber to the Tax Liable flag being turned off. When that occurs I will then iterate through the sales lines, modifying each of them with the Gen. Prod. Posting Group that points them to the proper GL account.
     
    I will dig into the proper event to listen out for to handle the Tax Liable flag being turned off. Thanks again! 
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 73,472 Super User 2024 Season 2 on at
    Sales Orders and GL Account Posting
    Hi, I think you can try the standard function below.
    Business Central 2023 wave 2 (BC23): Use different general ledger accounts for payables, receivables (Change default customer/vendor posting group)
     
     
    Hope this helps as well.
    Thanks.
    ZHU
  • Greg Kujawa Profile Picture
    Greg Kujawa 618 on at
    Sales Orders and GL Account Posting
    Thanks for the response! I was thinking that for the repair items, they will have a different General Product Posting Group assigned on the item card. So that takes care of that.
     
    So when it comes to tax-free sales orders I will just have to attach an EventSubscriber to the Tax Liable flag on the Sales Header. It it’s changed to False then I’ll have to iterate through the Sales Lines and modify their General Product Posting Groups accordingly.
     
    Make sense?
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 24,785 Super User 2024 Season 2 on at
    Sales Orders and GL Account Posting
    There is no out of the box setting that does this. One option - you can add the Gen. Prod. Posting Group field to the sales lines and change it manually depending on the transaction type. By default the Gen. Prod. Posting Group would be populated with the Item Card default, but you could then change it. In your General Posting Setup page you would setup the different Gen. Prod. Posting Groups to hit different GL Accounts. 
     

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