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Small and medium business | Business Central, N...
Suggested Answer

PO Approval Not Required if Amount Changes Slightly

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Posted on by 46
Hello,
 
We are using the native workflow in BC for PO approvals (just the basic Purchase Order Approval Workflow available out-of-the-box). It's set to require approval on all POs. If it's approved and released, no modifications can be made. If we need to add something (like a small amount for sales tax or shipping charges), we have to reopen it and make the modification. That's fine, but the issue is we now have to send it through the PO approval process again. Normally that's a good thing to prevent someone from increasing the amount without approval. However, for something within say a $50 range, we'd want to not require re-approval. Is there a way to add some parameter to this workflow so we can adjust POs without needing a second approval (as long as they're within a small range, whether $50 or a percentage of the previous total)?
 
Thanks,
Jared
I have the same question (0)
  • Suggested answer
    YUN ZHU Profile Picture
    95,329 Super User 2025 Season 2 on at
    Unfortunately, as far as I know standard Workflow can't do it.
    However, you can change your process. For example, if the modification is within $50, let a special account handle it. This account has the permission of the approval administrator, which can solve the problem.
    Otherwise consider customizing, or using a Power Automate solution.
     
    Hopefully other experts can give you better advice.
     
    Thanks.
    ZHU
  • Suggested answer
    Valentin Castravet Profile Picture
    31,340 Super User 2025 Season 2 on at
    AS Yun Zhu mentioned, its not possible out of the box. Your partner can customize the system to accommodate this as its a fairly simple customization.
     
  • Suggested answer
    Jun Wang Profile Picture
    8,200 Super User 2025 Season 2 on at
    quickly went through the conditions of workflow, any change should trigger a re-approval process. 
     
     
    Jun Wang
  • Jared M Profile Picture
    46 on at
    Zhu,
     
    Thanks for your response. Can you explain a little more about this workaround with a special account? Is that a separate user with a license that is devoted to these cases, or something else? If something else, how does one go about setting this up?
     
    Thanks,
     
    Jared
  • Suggested answer
    YUN ZHU Profile Picture
    95,329 Super User 2025 Season 2 on at
    Hi, for example, you can setup Multiple Approval Administrators through the following method.
     
     
    Hope this helps.
    Thanks.
    ZHU
  • Suggested answer
    Teddy Herryanto (That NAV Guy) Profile Picture
    14,284 Super User 2025 Season 2 on at
    What you probably need is some reapproval tolerance. It's quite a common requirement.
    It's not available as per standard, but your partner should be able to customise it.
  • Suggested answer
    Rabab S Mohamed Profile Picture
    2 on at
    You could modify taxes without sending it to re-approve by enabling the Allow tax difference on the Purchases & payable setup. Then type the Max. Tax Difference allowed on the General ledger setup. On the PO to modify, go to Order->statistis->Invoicing-> No.of Tax lines.
  • Suggested answer
    Valentin Castravet Profile Picture
    31,340 Super User 2025 Season 2 on at
    That setting is for something else. I don't believe you can change the tax amount once the order status is released.
     
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    20,275 Super User 2025 Season 2 on at

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