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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How to void a historic...
Microsoft Dynamics GP (Archived)

How to void a historical AP invoice

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Posted on by Nhi Nguyen

Hi folks,

I am trying to void a fully paid invoice in AP. The problem is I made a prepayment for vendor before receiving the invoice. Later on, I entered another invoice, it is nothing to do with the prepayment but somehow the payment is partially applied to the new invoice. As a result, the new invoice is moved to history and the prepayment is partially applied. Now I need to pay the new invoice but it is in history.

I would like to know if I void the prepayment, the invoice will be moved back to the Open table?

Thank you in advance for your suggestion.

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I have the same question (0)
  • Rosemary Profile Picture
    Rosemary 10 on at

    There is a  'void historical transactions', have you looked at this option?

  • Suggested answer
    L Vail Profile Picture
    L Vail 65,271 on at

    Hi,

    In order to void the invoice, you do need to void all of the payments that were applied to it. Once the payments have been voided, the invoice will automatically move back into the Open table. As Rosemary suggested, use the Void Historical Transaction to void the fully applied payment. If the payment is only partially applied and some part of the transaction isn't posted, you'll need to mock up an entry so that you will have something to apply it to. You cannot void something that is part open and part history.

    Kind regards,

    Leslie

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