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Small and medium business | Business Central, N...
Suggested answer

Remaining Quantity must be equal to in item ledger entry

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Posted on by 559

Hi all 

I Recived a PO and did not invoice it 

Try to do Undo Receipt from Posted  Purchase Receipt > Function >Undo Receipt 

pastedimage1652993657675v1.png

But i got the beloww error 

pastedimage1652993700424v2.png

I checked the item ledger entries abd found the remainning qty is zero 

pastedimage1652993793443v3.png

 How can i solve that issue ?

  • Suggested answer
    Dallefeld Profile Picture
    175 User Group Leader on at
    RE: Remaining Quantity must be equal to in item ledger entry

    You will never be able to use the Undo Receipt.

    Your original post stated that you received but did not invoice. If you are truly just needing to invoice the receipt, post the invoice only.

    If you did not receive and you adjusted the inventory out, you still need to post the receipt through to an invoice. There are two ways to do this..

    1) invoice at zero dollars-pro is that the vendor ledger is clear but con is that you affect the cost of the item.

    2) invoice at the PO cost-pros is item cost is not adversely affected but the con is that you need to issue a credit to clear the vendor AND the credit will remove inventory quantity, so you might need to adjust inventory back to zero.  

    Though option #2 is more work, it's the better option.

  • Samer Baskhayroun Profile Picture
    559 on at
    RE: Remaining Quantity must be equal to in item ledger entry

    Hi

    Yes they did Negative Inventory adjustment for that Qty

    How can i fix this in order to make the Undoreceipt ?

  • Suggested answer
    Dallefeld Profile Picture
    175 User Group Leader on at
    RE: Remaining Quantity must be equal to in item ledger entry

    You can invoice the PO after the receipt is done. The PO should still remain and just needs to be invoiced. BC will take the dollar values and flow them through the various transactions where the inventory was used so that you have accurate costing and inventory value.

  • Suggested answer
    Nitin Verma Profile Picture
    21,571 Moderator on at
    RE: Remaining Quantity must be equal to in item ledger entry

    Hi,

    In this case I think the quantity is already consumed after your receipt. Can you please confirm if there is a shipment done of that quantity for that Item?

  • Suggested answer
    YUN ZHU Profile Picture
    86,253 Super User 2025 Season 1 on at
    RE: Remaining Quantity must be equal to in item ledger entry

    Hi, MahGah is correct, because this Item Ledger Entry has been consumed, which may be a sale, or it may be a transfer and other reasons.

    You can choose Releated -> Application -> Applied Entries to find where it is consumed.

    pastedimage1653004988992v1.png

    pastedimage1653005034662v2.png

    Hope this helps.

    Thanks.

    ZHU

  • Suggested answer
    MahGah Profile Picture
    15,447 on at
    RE: Remaining Quantity must be equal to in item ledger entry

    Hi

    This is because your team consumed what you received in this PO. BC needs 27.98 for this item for exact ledger entry to reverse this transaction but since your team consumed this item BC cannot do that. The zero means your team consumed them all.

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