web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Document no./transacti...
Small and medium business | Business Central, N...
Suggested Answer

Document no./transaction no. and entry no. in Business Central

(5) ShareShare
ReportReport
Posted on by CU10041509-0 10
Hi all, 

Got a question regarding all of the numbers in business central. What is actually the difference on all of these?

A client of mine means that the job "Exch. Rate Adjustment" is not following the laws regarding accounting due to we can type whatever we want in doc.no in the dialoge before running the job. I claim it's fine due to the transaction no. we see in general ledger entries. 

Would be great if someone has an explanation on this topic. 

Best regards, 
N
Categories:
Dynamics 365 Business Central
I have the same question (0)
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 99,086 Super User 2026 Season 1 on at
    Does the customer require that this Document No. be automatically generated? Or fixed? If so, this needs to be customized.
    All Document No. in BC can be entered manually. If the user cannot accept this Document No., I wonder how they can accept other ones?
     
    Thanks
    ZHU
  • Suggested answer
    Saif Ali Sabri Profile Picture
    Saif Ali Sabri 2,354 Moderator on at

    The Document No. can be manually entered in the dialog before running the job. This is standard behavior. It does not violate accounting laws as long as the audit trail is maintained — which it is, through the Transaction No. and Entry No. in the General Ledger.

    If stricter control is needed (e.g., mandatory auto-generated Document Nos.), this can be enforced via customization or user permissions.
     

  • Suggested answer
    Khushbu Rajvi. Profile Picture
    Khushbu Rajvi. 22,130 Super User 2026 Season 1 on at
    Document No.: This is a user-defined or system-assigned reference number. In many cases (like journals or the Exch. Rate Adjustment job), it can be manually entered. It’s mostly for human reference and filtering but not used for audit integrity.
    Transaction No.: This is a system-generated number that ties together all entries posted in the same transaction (e.g., a journal posting or a batch job). It provides the true audit trail.
    Entry No.: This is the unique line-level identifier for each record in tables like G/L Entry, Customer/Vendor Ledger Entry, etc. 
     
    So yes — even though the Document No. can be edited, the system still ensures compliance and full traceability using Transaction No. and Entry No. If the client wants stricter control over Document Nos, that can be handled via customization or permissions.
     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Stars!

Meet the Microsoft Dynamics 365 Contact Center Champions

We are thrilled to have these Champions in our Community!

Congratulations to the March Top 10 Community Leaders

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 2,005 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 1,148 Super User 2026 Season 1

#3
Khushbu Rajvi. Profile Picture

Khushbu Rajvi. 557 Super User 2026 Season 1

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans