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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Document no./transacti...
Small and medium business | Business Central, N...
Suggested answer

Document no./transaction no. and entry no. in Business Central

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Posted on by CU10041509-0 10
Hi all, 

Got a question regarding all of the numbers in business central. What is actually the difference on all of these?

A client of mine means that the job "Exch. Rate Adjustment" is not following the laws regarding accounting due to we can type whatever we want in doc.no in the dialoge before running the job. I claim it's fine due to the transaction no. we see in general ledger entries. 

Would be great if someone has an explanation on this topic. 

Best regards, 
N
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Dynamics 365 Business Central
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  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 92,764 Super User 2025 Season 2 on at
    Document no./transaction no. and entry no. in Business Central
    Does the customer require that this Document No. be automatically generated? Or fixed? If so, this needs to be customized.
    All Document No. in BC can be entered manually. If the user cannot accept this Document No., I wonder how they can accept other ones?
     
    Thanks
    ZHU
  • Suggested answer
    Saif Ali Sabri Profile Picture
    Saif Ali Sabri 2,351 Super User 2025 Season 2 on at
    Document no./transaction no. and entry no. in Business Central

    The Document No. can be manually entered in the dialog before running the job. This is standard behavior. It does not violate accounting laws as long as the audit trail is maintained — which it is, through the Transaction No. and Entry No. in the General Ledger.

    If stricter control is needed (e.g., mandatory auto-generated Document Nos.), this can be enforced via customization or user permissions.
     

  • Suggested answer
    Khushbu Rajvi. Profile Picture
    Khushbu Rajvi. 19,160 Super User 2025 Season 2 on at
    Document no./transaction no. and entry no. in Business Central
    Document No.: This is a user-defined or system-assigned reference number. In many cases (like journals or the Exch. Rate Adjustment job), it can be manually entered. It’s mostly for human reference and filtering but not used for audit integrity.
    Transaction No.: This is a system-generated number that ties together all entries posted in the same transaction (e.g., a journal posting or a batch job). It provides the true audit trail.
    Entry No.: This is the unique line-level identifier for each record in tables like G/L Entry, Customer/Vendor Ledger Entry, etc. 
     
    So yes — even though the Document No. can be edited, the system still ensures compliance and full traceability using Transaction No. and Entry No. If the client wants stricter control over Document Nos, that can be handled via customization or permissions.
     

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