Small and medium business | Business Central, N...

APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

(6) Share

Report

Posted on by MD-01071455-0

139

Hi community,

I want to apply payment to external document no. on cash receipt journal but I can't insert external document no. as its seem non-editable. Can you please help me to insert applies to external document no. on cash receipt journal as I will copy from posted sales invoice and past on cash receipt journal.

Categories:

Dynamics 365 Business Central

Microsoft Dynamics NAV

I have the same question (0)

All responses (7)

Answers (0)

Suggested answer

OussamaSabbouh 2,190 on at

Like (2)

Report

APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

Hello,
If you want to apply a payment based on the external document number, there are a couple of ways to handle it:

1. Use “Apply Entries”

Select the journal line.

Go to Process → Apply Entries.

In the Apply Customer Entries page, find the posted invoice (you can filter by the external document number if needed).

Mark it for application and close the page.
Once you do that, the system will automatically fill the “Applies-to Doc. No.” and “Applies-to Ext. Doc. No.” fields.

2. Enter the “Applies-to Doc. No.” directly
If you know the posted invoice’s document number, you can type it into the “Applies-to Doc. No.” field on the journal line. When you post, BC will match the payment and fill in the external document number automatically.

1 people found this reply helpful.

Was this reply helpful? Yes No
Suggested answer

Nimsara Jayathilaka. 4,826 on at

Like (1)

Report
APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

Hi

That field is system-controlled and becomes editable only when Business Central can identify an open customer ledger entry. It’s not meant to be entered manually in the journal.

In the Cash Receipt Journal, select the journal line.

Go to the Process tab → choose Apply Entries.

Select the invoice (you can search by External Document No.) and apply it.

The system will automatically fill in the Applies-to ID and Applies-to Ext. Doc. No..

Thanks

Nimsara

1 people found this reply helpful.

Was this reply helpful? Yes No
Suggested answer

Pallavi Phade 2,691 on at

Like (2)

Report

APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

Namaste @MD-01071455-0

Applied to External Document No is not lookup field and it get auto-generated from Once your selected Applied Invoice

You can filter on extenral document no and apply the invoice against the payment

If this helped , Please mark as "Verified"

Regards

Pallavi Phade

Was this reply helpful? Yes No
Suggested answer

Rishabh Kanaskar 5,486 on at

Like (1)

Report

APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

Hi,

In Business Central, the Applies-to Ext. Doc. No. field on the Cash Receipt Journal is non-editable because it’s populated automatically when you apply the payment to an open customer ledger entry. You can’t manually type it in.
Try this:

> In the Cash Receipt Journal, select the line and choose Process > Apply Entries.
> In the Apply Customer Entries page, find the posted invoice with the External Document No. you want.
> Apply the payment to that entry and close the page.
> The system will update Applies-to Ext. Doc. No. automatically on the journal line.

There’s no standard way to paste the external document number directly into the journal line—it’s controlled by the application process.

Thanks

Rishabh

Was this reply helpful? Yes No
Suggested answer

RockwithNav 8,419 Super User 2025 Season 2 on at

Like (1)

Report

APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

You thought process is on a right track, the only difference it will be carry forwarded from the applied invoices, so it will take from the invoice which you will apply, it wont let you choose and make an error. :)

Was this reply helpful? Yes No
Suggested answer

Valentin Castravet 30,556 Super User 2025 Season 2 on at

Like (1)

Report

APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

That's not possible. By default each line is applied to your internal document no., not the external document no. However, when you apply the line to your internal document no., you'll be able to view the corresponding external document no.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

Was this reply helpful? Yes No
Suggested answer

YUN ZHU 94,022 Super User 2025 Season 2 on at

Like (1)

Report

APPLY PAYMENT TO EXTERNAL DOCUMENT NO. ON CASH RECEIPT JOURNAL

Just add some information on the code. This field is hidden by default. When applying, the "External Document No." on the Customer Ledger Entries will be automatically inserted.

Thanks.

ZHU

Was this reply helpful? Yes No